What are the responsibilities and job description for the Event Planner position at Struck Catering?
Born from the kitchen of the Struck Café in Worcester, Struck Catering has been serving up freshly prepared dishes for the past 24 years to Worcester and Central Massachusetts communities. Struck is renowned for authentic, artisanal food made from hand-selected ingredients from local purveyors, melded into an almanac of flavors and tastes.
As an Event Planner, you will be responsible for orchestrating and executing a wide range of events, from corporate conferences to Baby Showers and everything in between. You will work closely with clients to understand their needs and preferences, conceptualize event ideas, coordinate logistics, manage budgets, and ensure that each event runs smoothly from inception to completion. Creativity, attention to detail, excellent communication skills, and the ability to thrive in a fast-paced environment are essential for success in this role.
Key Responsibilities
1. Client Consultation / Meet with clients to discuss event requirements, objectives, and preferences. Provide expert advice and recommendations to ensure that client expectations are met or exceeded.
2. Event Conceptualization / Develop creative concepts and themes for events based on client input and industry trends. Present proposals and mood boards to clients for approval.
3. Logistics Coordination / Coordinate all logistical aspects of events, including venue selection, catering, audiovisual equipment, transportation, accommodations, décor, entertainment, and staffing.
4. Budget Management / Create budgets for events and track expenses throughout the planning process. Negotiate contracts with vendors to ensure cost-effectiveness while maintaining quality standards.
5. Timeline Development / Establish comprehensive timelines and critical paths for each event, outlining key milestones and deadlines. Monitor progress and make adjustments as needed to ensure that events stay on schedule.
6. Vendor Management / Source and liaise with a network of trusted vendors, including florists, photographers, entertainers, and rental companies. Ensure that vendors deliver services in accordance with contractual agreements.
7. On-Site Coordination / Oversee all on-site logistics during events, including setup, vendor coordination, guest registration, and troubleshooting. Serve as the primary point of contact for clients and vendors throughout the event.
8. Risk Management / Identify potential risks and develop contingency plans to mitigate them. Remain calm and resourceful in high-pressure situations to resolve any issues that may arise during events.
9. Post-Event Evaluation / Conduct post-event evaluations to gather feedback from clients and attendees. Use this feedback to assess the success of the event and identify areas for improvement.
**Qualifications:**
- Bachelor's degree in Hospitality Management, Event Planning, Marketing, or related field preferred.
- Proven experience in event planning and execution, with a portfolio of successful events.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proficiency in event planning software and Microsoft Office Suite.
- Knowledge of industry trends and best practices.
- Flexibility to work evenings, weekends, as needed.
- Certification in event planning (e.g., Certified Meeting Professional) is a plus.
**Working Conditions:**
- Work primarily takes place in an office setting, but on-site presence is required during events.
- May involve frequent travel to visit venues, meet with clients.
- Work hours can be irregular and extend beyond standard business hours during peak event seasons.
**Note:** This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Responsibilities may change to accommodate business needs and are subject to manager's discretion.
Job Type: Full-time
Pay: $24.00 - $27.00 per hour
Expected hours: 28 – 38 per week
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
Ability to Relocate:
- Worcester, MA 01604: Relocate before starting work (Required)
Work Location: In person
Salary : $24 - $27