What are the responsibilities and job description for the Substitute Secretary position at Suburban Cook County Online Application Consortium?
Position Type :
Secretarial / Clerical / Secretary - Seasonal
Date Posted : 2 / 11 / 2025
Location : District Employee
District :
Steger School District 194
The Substiute Secretary will assist in the following secretary functions.
The position is $15.00 an hour on a as needed basis.
JOB TITLE : Secretary - Buildings
LOCATION : Steger Primary Center, Steger Intermediate Center, Columbia Central School
SUPERVISOR : Building Principal
FLSA STATUS : Non-exempt
UNION / NON-UNION : Non-Union
Link : Classified Staff Pay Scale and Benefits
JOB SUMMARY :
The building secretary is responsible for ensuring the efficient operation of the school office, supporting the needs of students, staff, and administration. This role requires discretion in handling sensitive student information and a positive, collaborative approach when interacting with others, demonstrating tact, patience, and courtesy.
ESSENTIAL FUNCTIONS : To excel in this role, the individual must meet the following key responsibilities :
- Perform a variety of clerical and administrative tasks to support school operations.
- Assist with the school registration process for new and returning students.
- Handle accounts payable tasks, including monitoring petty cash, collecting fees, preparing daily deposits, and assisting with school orders.
- Maintain student records and ensure confidentiality of all student / staff concerns.
- Monitor locked doors and greet visitors.
- Answer and route incoming telephone calls.
- Type forms, photocopy materials, memos, newsletters, etc.
- Complete school mailings and maintain / update the school calendar, including sports and events.
- Request records for new students and send records for transferring students.
- Assist with report cards and progress reports.
- Maintain an organized office space and prepare instructional materials.
- Keep bus / after-school care lists updated and address route bus issues.
- Distribute mail and manage office supplies (ordering, storage, and distribution).
- Assist with scheduling substitutes and managing daily student attendance (including parent follow-ups).
- Assist building administration with student referrals.
- File substitute and staff time sheets.
- Schedule room use for evening activities.
- Provide general assistance to students, staff, parents, and the community, including stepping in for school clerical staff or nurses when needed.
- Follow the District Code of Ethics and adhere to published policies and procedures.
ADDITIONAL RESPONSIBILITIES : Additional tasks as assigned.
PHYSICAL ACTIVITY : The role requires frequent sitting, walking and standing.
WORK ENVIRONMENT :
The work environment is generally stable, with minimal exposure to unusual temperatures, noise, or hazards. The position requires extended and non-traditional hours to fulfill job duties, as well as participation in organization-sponsored events and meetings.
QUALIFICATIONS :
LICENSES / CREDENTIAL : N / A
TERMS OF EMPLOYMENT :
Steger Primary Center and Steger Intermediate Center
7 : 00 a.m. to 3 : 30 p.m.
6 : 30 a.m. to 3 : 00 p.m. (1 secretary)
EVALUATION : The performance of this role is evaluated according to the Board's policy on evaluating professional personnel by the building principal.
Salary : $15
