What are the responsibilities and job description for the Building Secretary Substitute position at The Glenbard Elementary Consortium?

Position Type :

Substitute / Substitute Secretaries

Date Posted : 9 / 23 / 2024

Location : All District Schools

Date Available : When Needed

District :

Community Consolidated District 89

Community Consolidated School District 89 is seeking several subs for our Building Secretaries throughout our District schools.

Job Summary : As a substitute secretary you would assist the principal as facilitator for the school / public being served with simple problem solving, daily communications, and acting as the initial contact with most staff and visitors for the school on an individual day while representing the district by demonstrating courtesy, respect, and enthusiasm.

Essential Duties and Responsibilities : Other duties may be assigned.

Makes simple daily decisions and demonstrates actions that support the mission, vision, goals, and interests of the district and of students. Communicates, collaborates, and cooperates with colleagues, supervisors, staff, parents, and students.
Receive all staff and visitors in a manner which indicates knowledge of school district policies and procedures.
Maintains office processes and procedures including responding to in-coming telephone calls, monitoring the building front door, copying materials for the principal and staff as needed, distribution of approved notices and agendas.
Generally, keep the office in good working order while the permanent secretary is out; making sure to keep clear and concise notes for their return.
Perform any other duties as may be requested by the building administration.

Supervisory Responsibilities : This job has no supervisory responsibilities. If designated by the principal, delegates work assignments to other office staff and supervises their job performance.

In order to perform this job successfully, an individual must be able to perform each essential duty or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical demands, and work environment required.

Qualification Requirements :

Completion of requirements for a high school diploma is required.

Experience in a school office or administrative setting is preferred.

Experience in a similar position in fast-paced office setting.

Demonstrated ability to meet and greet visitors, either in-person or via the telephone or within electronic correspondence, with courtesy, respect, and enthusiasm.

Experience with electronic office software, e.g., MS Word, MS Excel, using Apple computers.

Skills Required :

Ability to read, interpret and write printed and verbal information. Ability to write professional correspondence. Ability to speak effectively with the public and staff.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situation.

Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board policies.

Keyboarding or typing abilities minimally 50 words per minute.

Physical Demands :

While performing the duties of this job, the employee is regularly required to talk or hear.

The employee frequently is required to stand, walk, operate a computer, sit, and to reach with hands and arms.

The employee must occasionally lift and / or move up to 20 pounds, such as state reporting documents.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Long term use of computer monitors is required.

Work Environment :

Work Environment : The noise level in the work environment is usually moderate.

Work is usually conducted indoors. This work is done at one school district location

Employment Expectations : It is the vision or aim of Community Consolidated School District 89 that all our students learn to the best of their abilities, have strong feelings of self-worth, and enjoy attending school each day. All district 89 employees are expected to maintain high standards in their school relationships, to demonstrate integrity and honesty, to be considerate and cooperative, and to maintain professional relationships with students, parents, staff members and others.

Application Procedure : Applications are considered complete when all required materials are submitted electronically. Community Consolidated School District 89 uses an on-line application that is available at www.ccsd89.org. All required documents should be electronically attached to your application.

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