What are the responsibilities and job description for the Accounts Payable Coordinator position at Suddath?
Why Choose Suddath to “Move” your Career to the Next Level?
At Suddath, you can be part of something special and inclusive! Join a team that has a 100 year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.
What We Offer!
- A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching
- Weekly pay for hourly-paid employees. Biweekly pay for salaried employees.
- Paid Time Off (PTO) and paid company holidays
- A tuition reimbursement plan where employees are encouraged to continue their education and development
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For more information on our benefit offerings, please visit https://suddath.com/about/careers/and scroll down to view our employee benefits.
General position summary:
Process company’s invoices and payable reports for disbursement via check or electronic funds transfer. Perform auxiliary processes related to the cash disbursement process.
Essential Duties & Responsibilities:
- Prepare daily disbursement reports as required by Home Office corporate accounting team.
- Prepare invoices, vouchers, and accounts payable reports for ACH and check processing.
- Verify proper approval (including approval on the Sterling Lexicon Workbench, if applicable), coding, and banking information.
- Prepare and collate checks and remittances, and mail as required. Input Fed Ex tracking information, if applicable.
- Process credit card payment batches in accounting system.
- Respond to inquiries regarding payment information.
- Monitor Accounts Payable inbox for corporate invoices and pay as appropriate.
- Review and post T E batches for Sterling Lexicon EE reimbursements.
- Run Trial Balance reports for daily cash balancing.
- Book daily cash entries for prior day disbursements.
- Process journal entries for payment of inter-company invoices.
- Scan and file check copies and respective backup in a timely manner.
- Assist Accounts Payable Manager with special projects.
Specific Job Skills
- Strong organizational skills to manage daily responsibilities
- Experience using Microsoft Excel
- Excellent communication skills.
- Teamwork and interpersonal skills required
Supervisory Responsibilities:
- This position has no supervisory responsibilities.
Other Duties & Responsibilities:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Education & Experience:
- One to two years’ experience in an Accounts Payable role
- Experience using Great Plains preferred, but not required
Travel:
- Less than 10% required.
Language Skills:
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports.
- Ability to speak effectively before groups of customers or employees of organization.
- Excellent written and verbal communication skills.
Mathematical Skills:
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
- Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Operations:
- To perform this job successfully, an individual should have strong knowledge of Microsoft Office Suite
Planning/Organization:
- Ability to prioritize and re-prioritize as situations and needs change throughout the workday
- Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work.
Certificates/Licenses/Registrations:
- No Certifications Required
Working Conditions:
- Cubicle working environment
- Noise level in the work environment is usually moderate
Physical/Environmental Demands:
Activity:
- Stand - Under 1/3 Time
- Walk - Under 1/3 Time
- Sit – Over 2/3 Time
- Use hands to finger, handle, or feel - Over 2/3 Time
- Reach with hands and arms – 1/3 to 2/3 Time
- Climb or balance – None
- Stoop, kneel, crouch or crawl – Under 1/3 Time
- Talk or hear – over 1/3 to 2/3 time
- Taste or smell – None
- Other - None
Physical Activity Level:
- The employee must occasionally lift and/or move up to 10 pounds.
- While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
- The employee is occasionally required to reach with hands and arms.
Manual Dexterity:
- Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.
Special Vision Requirements:
- Specific vision abilities required by this job include close vision and ability to adjust focus.
The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.
The Suddath Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
