What are the responsibilities and job description for the Associate Registrar-Sul Ross International position at Sul Ross State University?
Required
Bachelor’s degree. Three years of experience in an office environment requiring record keeping and privacy of information. Established minimal data entry and/or typing skills. Ability to communicate in a professional manner with a variety of internal and external groups, orally and in writing. Organize and perform tasks in an orderly and accurate manner according to established policies and procedures. Ability to use basic stress and conflict management skills.
Preferred
Master’s degree; Minimum of three years of experience working in recruiting, admissions, or student records at the post-secondary level. : Experience with an ERP (Ellucian Banner).
Primary Responsibilities
Essential:
1. Provide adequate communication and client services to individuals seeking assistance.
2. Assist with special events (after normal business hours) related to the registration and orientation of students and commencement exercises.
3. Provide support in the preparation of correspondence, timely filing of student records, and the research of former student records.
4. Assist in all activities associated with the registration of undergraduate and graduate students.
5. Assist with the processing of final grades, posting and updating of grade information to transcripts, and determination of satisfactory academic progress of undergraduate and graduate students.
6. Display a clear understanding of the requirements of the Family Education Rights and Privacy Act (FERPA) of 1974, as amended, regarding the privacy of student records and general information. Maintain the confidentiality of all conversations, incidents, and information processed and maintained by the University. Be capable of explaining the basic elements of FERPA to the public, students, faculty, and staff.
7. Ensure the security of student records by safeguarding access to the student information system and all student files, both electronic and hard copy.
Specific Responsibilities
1. Assist the University Registrar in the preparation of ad hoc and standing reports to the Texas Higher Education Coordinating Board (THECB); ensure the integrity of data for said reports.
2. Assist the University Registrar in determining graduation eligibility and the preparation of the official graduation list (Sul Ross Internation campus only).
3. Interpret and provide individual faculty and students with information on policies and procedures established by the University, Board of Regents, or state and federal agencies.
4. Update course and curriculum information in the student information system as necessary to reflect changes approved by the University, Board of Regents, and the THECB. Ensure that course information stored in the student information system is in agreement with the published University catalog.
5. Prepare and maintain the class schedule for each semester; review proposed course offerings to ensure approval by the THECB; coordinate with the Campus Activities office to maintain a calendar of events scheduled in academic spaces (Sul Ross International campus only).
6. Process approved exceptions to degree requirements in the degree audit system; ensure appropriate coding of courses.
7. Assist with the maintenance of the student information system; test new patches and upgrades as directed by the University Registrar.
8. Prepare and maintain student educational records as required by the records retention schedule.
9. Coordinate all activities associated with the registration of dual credit students (Sul Ross International campus only).
10. Serve as the coordinator of veterans’ educational benefits (Alpine campus only).
11. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.
12. Other duties as assigned by the University Registrar.
Position is Security Sensitive.
1. Provide adequate communication and client services to individuals seeking assistance.
2. Assist with special events (after normal business hours) related to the registration and orientation of students and commencement exercises.
3. Provide support in the preparation of correspondence, timely filing of student records, and the research of former student records.
4. Assist in all activities associated with the registration of undergraduate and graduate students.
5. Assist with the processing of final grades, posting and updating of grade information to transcripts, and determination of satisfactory academic progress of undergraduate and graduate students.
6. Display a clear understanding of the requirements of the Family Education Rights and Privacy Act (FERPA) of 1974, as amended, regarding the privacy of student records and general information. Maintain the confidentiality of all conversations, incidents, and information processed and maintained by the University. Be capable of explaining the basic elements of FERPA to the public, students, faculty, and staff.
7. Ensure the security of student records by safeguarding access to the student information system and all student files, both electronic and hard copy.
Specific Responsibilities
1. Assist the University Registrar in the preparation of ad hoc and standing reports to the Texas Higher Education Coordinating Board (THECB); ensure the integrity of data for said reports.
2. Assist the University Registrar in determining graduation eligibility and the preparation of the official graduation list (Sul Ross Internation campus only).
3. Interpret and provide individual faculty and students with information on policies and procedures established by the University, Board of Regents, or state and federal agencies.
4. Update course and curriculum information in the student information system as necessary to reflect changes approved by the University, Board of Regents, and the THECB. Ensure that course information stored in the student information system is in agreement with the published University catalog.
5. Prepare and maintain the class schedule for each semester; review proposed course offerings to ensure approval by the THECB; coordinate with the Campus Activities office to maintain a calendar of events scheduled in academic spaces (Sul Ross International campus only).
6. Process approved exceptions to degree requirements in the degree audit system; ensure appropriate coding of courses.
7. Assist with the maintenance of the student information system; test new patches and upgrades as directed by the University Registrar.
8. Prepare and maintain student educational records as required by the records retention schedule.
9. Coordinate all activities associated with the registration of dual credit students (Sul Ross International campus only).
10. Serve as the coordinator of veterans’ educational benefits (Alpine campus only).
11. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.
12. Other duties as assigned by the University Registrar.
Position is Security Sensitive.
Other Information
Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance.
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.
Notice of Availability of the Annual Security & Fire Safety Report
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.
Notice of Availability of the Annual Security & Fire Safety Report
The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/
The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.
A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing stulife@sulross.edu
About SRSU
Sul Ross State University Rio Grande College is non-residential, upper-level institution offering junior, senior and graduate courses in the liberal arts non-traditional with an enrollment of approximately 1,000 students each semester. Rio Grand College
See http://www.sulross.edu
See http://www.sulross.edu
