Graduation Coordinator

• Display a clear understanding of the requirements of the Family Education Rights and Privacy Act (FERPA) of 1974, as amended, regarding the privacy of student records and general information. Maintain the confidentiality of all conversations, incidents, and information processed and maintained by the University. Be capable of explaining the basic elements of FERPA to the public, students, faculty, and staff.

• Ensure the security of student records by safeguarding access to the student information system and all student files, both electronic and hard copy.

• Provide adequate communication and client services to individuals seeking assistance.

• Assist with commencement exercises and any other special events (after normal business hours) related to registration and orientation.

• Provide support in the preparation of correspondence, timely filing of student records, and the research of former student records.

• Responsible for the overall graduation application process, processing and updating all applications for graduation, and awarding of degrees for graduating students.

• Maintenance of DegreeWorks requirements and exception management, as well as annual updates to plans, and corrections to current plans as needed.

• Process all requests for change of curriculum/major on student records in student information system (Alpine).

• Review DegreeWorks audit and identify/correct articulation problems revealed by the audit; apply appropriate adjustments in DegreeWorks if articulation does not resolve the issue.

• Perform degree audits when students apply for graduation and identify any need for substitutions. Communicate with advisors/students regarding needs for substitutions, and apply approved substitutions if needed.

• Provide assorted graduation reports to the Provost and/or Presidents office when needed.

• Assists the University Registrar in determining graduation eligibility and the preparation of the official graduation list (Alpine Campus only).

• Work with appropriate faculty/deans on graduation application approvals/review.

• Submit diploma reports to the appropriate office for diploma printing.

• Responsible for the verification of degrees and updating the National Student Clearinghouse for degree confirmations.

• Provide preliminary graduation list to the academic deans for review ahead of any deadlines.

• Communicate with students regularly during the graduation application process, as well as provide details for the commencement ceremony.

• Work with appropriate offices to plan and organize commencement exercises.

• Cross-train to assist with activities associated with the registration of undergraduate and graduate students, as well as processing drop/withdraw requests when needed.

• Other duties as assigned by University Registrar.
  Position is Security Sensitive.

Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

Position is security sensitive.

Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance.

An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/

The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing stulife@sulross.edu

Sul Ross State University Alpine Campus is in the Scenic Davis Mountains of West Texas, is a member of the Texas State University System, is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award Associate, Bachelor’s, and Master’s degrees, and has an enrollment of approximately 2,000 students of campus in Alpine, Texas. At an elevation of 4,480 feet, and on the periphery of the Chihuahuan Desert, Alpine enjoys mild winters and cool summers. Davis Mountains State Park, Fort Davis National Historic Site, Big Bend National Park, and Guadalupe Mountains National Park are all within one to three hours driving distance from Alpine.

The SRSU campuses in Del Rio, Eagle Pass, and Uvalde comprise Rio Grande College. RGC offers upper-level courses leading to bachelor’s degrees as well as master’s degree programs and works closely with its partner institution, Southwest Texas Junior College, to provide a seamless transition to RGC for their students. All RGC students hold an Associate degree from an accredited institution or they have completed 42 semester credit hours of transferrable work.

More information is available regarding Sul Ross State University and position openings See http://www.sulross.edu our website.