What are the responsibilities and job description for the Business Office Assistant position at Sullivan County?
JOB
The Business Office Assistant plays a crucial role in supporting the day-to-day accounting functions of the long-term care facility. This position ensures compliance with current standards, guidelines, and regulations. The assistant will handle various administrative tasks, including billing, documentation, and communication with insurance providers.
EXAMPLE OF DUTIES
Receive, distribute and record Resident Trust Fund cash funds generating financial receipts. Reconcile all transactions on a daily and monthly basis, record and file in appropriate locations the documentation of completion. Send quarterly statements within the 30 days of end of quarter per CMS guidelines.Monitor trust account balances so as to spend down and prevent resources from exceeding maximum limits, and prevent in-house purchases for goods or services when funds are not available. Perform online purchasing for residents as needed and distribute goods to units, or place work order for installations of larger equipment (Air conditioners, recliners, etc).Prepare and submit Representative Payee applications for Social Security Benefit Income, including the Physician Statement for appropriate residents.Submit Administrator Petitions to Probate Court for resolution of resident accounts.Prepare daily deposits, including breakdown sheet for submission to County Finance department.Retrieve remittance advicesCheck MyAbility for Medicare remittance advicesCheck MMIS for Medicaid remittance advicesCheck Availity for Insurance remittance advicesProvide all documentation to the manager for posting in a timely manner. Perform weekly Account Payable transactions, provide all required documentation to the County Finance Office, Monthly Accounts payable reporting, including scanning and filing pertinent documentation.Research of all invoices for accuracy and dispute resolution.Prepare weekly check and monthly cash deposits as needed.Provide customer service to residents, family, guardians or power of attorneys, and peers, to resolve issues and educate regarding financial matters.Responsible for maintaining petty cash for resident trust and facility accounts.Cross train on Business Office procedures and perform as the back-up, ensuring time sensitive accounts receivable processes continue and daily requirements are met when the Business Office Associate is unavailable.Manage postage meter, including supplies, uploading funds, and quarterly reporting.File and manage contracts/agreements.Perform all filing activities as directed by Administrator and Director.Perform all other duties as assigned.
SUPPLEMENTAL INFORMATION
Equal Employment Opportunity Mandatory post offer physical and drug testing for new hire. Criminal records check required.
The Business Office Assistant plays a crucial role in supporting the day-to-day accounting functions of the long-term care facility. This position ensures compliance with current standards, guidelines, and regulations. The assistant will handle various administrative tasks, including billing, documentation, and communication with insurance providers.
EXAMPLE OF DUTIES
Receive, distribute and record Resident Trust Fund cash funds generating financial receipts. Reconcile all transactions on a daily and monthly basis, record and file in appropriate locations the documentation of completion. Send quarterly statements within the 30 days of end of quarter per CMS guidelines.Monitor trust account balances so as to spend down and prevent resources from exceeding maximum limits, and prevent in-house purchases for goods or services when funds are not available. Perform online purchasing for residents as needed and distribute goods to units, or place work order for installations of larger equipment (Air conditioners, recliners, etc).Prepare and submit Representative Payee applications for Social Security Benefit Income, including the Physician Statement for appropriate residents.Submit Administrator Petitions to Probate Court for resolution of resident accounts.Prepare daily deposits, including breakdown sheet for submission to County Finance department.Retrieve remittance advicesCheck MyAbility for Medicare remittance advicesCheck MMIS for Medicaid remittance advicesCheck Availity for Insurance remittance advicesProvide all documentation to the manager for posting in a timely manner. Perform weekly Account Payable transactions, provide all required documentation to the County Finance Office, Monthly Accounts payable reporting, including scanning and filing pertinent documentation.Research of all invoices for accuracy and dispute resolution.Prepare weekly check and monthly cash deposits as needed.Provide customer service to residents, family, guardians or power of attorneys, and peers, to resolve issues and educate regarding financial matters.Responsible for maintaining petty cash for resident trust and facility accounts.Cross train on Business Office procedures and perform as the back-up, ensuring time sensitive accounts receivable processes continue and daily requirements are met when the Business Office Associate is unavailable.Manage postage meter, including supplies, uploading funds, and quarterly reporting.File and manage contracts/agreements.Perform all filing activities as directed by Administrator and Director.Perform all other duties as assigned.
SUPPLEMENTAL INFORMATION
Equal Employment Opportunity Mandatory post offer physical and drug testing for new hire. Criminal records check required.
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