COL Project Coordinator

ob Title: COL Project Coordinator

Reports To: Vice President of Center of Learning

FLSA Status: Exempt

Overall responsibility:

The COL Project Coordinator is responsible for planning, coordinating and executing Center of Learning (COL) projects to meet the clients objectives while aligning with the companys overall goals. This role collaborates both internally and externally to ensure the successful completion of delivery of projects and contributes to managing client relationships.

Key tasks:

• Develop and execute project timelines, milestones and deliverables, ensuring they align with established project SOW.
• Facilitate regular status updates and follow-ups with stakeholders and clients.
• Develop and maintain agendas, meeting minutes and project plans.
• Collaborate with Vice President of COL and Business Development representative to develop rate card and SOW of prospective project.
• Maintain department documentation, including SharePoint file organization.
• Prepare budgets, tracking expenses and ensuring all costs align with project SOW.
• Generate and update departmental SOPs and other operational documentation for Center of Learning (COL).
• Lead the development and execution of projects.
• Manage project logistics and oversee setup and breakdown.
• Other department tasks may be assigned as needed.
• Develop, format and/or design creative and visually engaging content (i.e., presentations, reports) that align with project deliverables
• Ensure brand consistency across internal and external materials, including PowerPoint decks, social media assets, client-facing documents, promotional and/or non-promotional content.
• Collaborate with internal and external stakeholders for strategizing in the development and implementation of content (i.e., scientific) and ensure a strong and cohesive visual identity.

Requirements:

• Degree in Science/Pharmacy/Pharmaceutical sciences.
• Excellent written and verbal communication skills.
• Demonstrate ability to write documentation and understand, interact, and communicate effectively with others.
• Must demonstrate a proactive and solution-oriented approach to problem solving.
• Domestic and international travel may be required.
• Highly motivated & agile.

The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities:

None

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Office Suite, Internet Browsers, and cloud-based enterprise solutions.

Specialized Training:

GCP Training Certification

Project Management Certification (optional)

Certificates and Licenses:

• Valid drivers license and personal auto insurance
• Valid passport

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands, reach with hands and arms, and talk or hear. The employee is occasionally required to stoop, kneel, crouch or crawl, and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, ability to adjust focus, and ability to see color.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is rarely exposed to blood borne pathogens.

The noise level in the work environment is usually moderate.