Staff Accountant- Full Time Position

The following information is designed to outline the functions and position requirements of this job. It does not identify all tasks that may be expected, nor address the performance standards that must be maintained.

General Position Summary:

Responsible for the reconciliation of all balance sheet accounts and various expense accounts. Responsible for maintaining the fixed asset sub ledger as well as a variety of other accounting functions within the department. Responsible for providing backup support to other accounting functions such as Accts Payable and Payroll.

Essential Functions / Major Responsibilities:

·     Maintains Fixed Asset sub ledger; Reconciles, tracks, and confirms the accuracy of Construction In Progress accounts and determines when they are complete before transferring them to Fixed Assets.

·      Reconciles bank accounts (including deposits, electronic transactions, and written checks); Accounts include Remittance, A/P (General), Payroll, Group Insurance, and all Foundation checking and CD accounts.

·         Prepares and enters various journal entries.

·    Prepares various schedules for month end including Payor Mix for the Monthly financial packets.

·    Maintains and reconciles various prepaid expense accounts; Prepares and enters monthly journal entries for miscellaneous prepaid accounts.

·    Manages all Unclaimed Property in accordance with state laws and regulations. Reconciles, maintains, and communicates with customer to obtain a resolution of the unclaimed property; Reports and submits payment to the state.

·      Reconciles and tracks unidentified payments. Coordinates resolution to all issues on open items to ensure that patient accounts are properly credited.

·         Assumes responsibility for covering payroll processes.

·    Codes and prepares deposits of miscellaneous checks, reimbursements, and Spa credit cards and cash; Tracks certain payments for the reconciliation process; Gives to cash office to record.

·    Manage NBA cardholders accounts on Visa IntelliLink and provide technical support for users. Ensure that all cardholder transactions are coded and receipts are provided in a timely manner on a monthly basis.

·         Reconciles various Balance Sheet Accounts.

·         Prepares various audit schedules and works with auditors at year-end.

·     Assists in the preparation of standard financial reports (including balance sheets, income statements, and statements of cash flow).

·  Displays proper etiquette and mannerisms that reflect the SHINE Behavior Standards.

·         Promotes the Patient Safety Standards as a core value of the organization.

Secondary Functions:

·   Participates in departmental and hospitalwide informational meetings and inservices, including staff meetings, hospitalwide forums, and seminars.

·         Reviews department and hospitalwide policies and procedures annually.

·         All other duties as assigned.

Additional / Seasonal Responsibilities:

·     Work load increases at the year-end with various analyses and schedules for the annual financial audit. 

Job Scope:

This job involves:

·         May exercise discretion and independent judgment in the performance of duties.

·         A moderate level of complexity.

·         Typical operation from established and well-known procedures.

·         Performance under independently-minimal supervision.

Supervisory Responsibility:

·         None.

Interpersonal Contacts:

Contacts:

·         Are normally made with others both inside and outside the hospital.

·         Are made with own department as well as other departments or locations.

·        Frequently contain confidential/sensitive information necessitating discretion at all times.

·         Are made via telephone, e-mail, and face-to-face interaction.

·         Are usually with coworkers, and little to no patient and physician contact.

Specific Job Skills & Mental Activities:

The position requires operational knowledge of all equipment in the Accounting Department including: fax printer, copy machine, phone systems, typing (50 wpm), 10-key calculator, and all computer programs required to retrieve and input information (including all Hospital Information Systems, MS Office, Adobe Acrobat, timekeeping system, e-mail and internet). Employee must be especially efficient in the use of Excel. This employee must be service oriented and have excellent customer service skills, interpersonal skills, time management skills, the ability to prioritize work and telephone etiquette. This employee must be familiar with and abide by all HIPAA, IRS, SSA, federal and state rules and regulations. Must be able to read, write, speak and understand English.

Education and/or Experience:

·         Bachelor’s Degree in Accounting or equivalent (required).

·         Basic computer skills (required).

·         Extensive Excel experience (required).

·         Two years plus accounting or related experience (required).

Physical Demands & Job Conditions:

Exerts up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting most of the time, but may involve walking or standing for brief periods of time. Worker is exposed to extensive computer work.

Physical motions include finger dexterity, standing, walking, talking, reaching, feeling, sitting, bending, grasping, listening/hearing, handling, lifting up to 5 pounds, and repetitive motions of the hands, wrists, and feet.

This is a safety sensitive position.

OSHA Exposure Category:

Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues and are not a condition of employment.