Administrative Support Specialist

Administrative Support Specialist Job Description

About the Job:

The Administrative Support Specialist is more than an operational role — it’s a key culture carrier at Summit. Blending office administration with HR support, the Administrative Support Specialist helps drive Summit’s mission forward by ensuring our team has what they need to thrive — from an organized workspace to a meaningful onboarding experience. This role works closely with the HR Manager and Leadership Team to support everything from guest coordination and event planning to recruitment, employee engagement, and compliance.

About Us:

At Summit Integrated, we pride ourselves on delivering top-notch services and solutions to our clients for over 20 years. We are a Colorado-based full service, purpose-driven, Audio Video Lighting integrator with an extensive national reach in the House of Worship industry. Our church audio, video, and lighting systems are powerful, yet user-friendly, and equip our clients with the right industry tools and training to take their worship experiences to the next level. We value providing a rewarding employee atmosphere of working as a team towards shared goals and rewards, and we are looking for individuals who embody our core values of: People First, Driven by Excellence, Be Humble-Stay Humble, Integrity Speaks Louder than Words, Generosity without Limits, Don’t Forget to Have Fun.

Responsibilities:

• Conduct daily walkthroughs of shared office spaces (kitchen, conference rooms, bathrooms) to ensure the environment reflects Summit’s standard of excellence, organization, and readiness. 

• Serve as the first point of contact at Summit HQ by greeting visitors, answering phones, and managing office traffic with warmth, clarity, and professionalism.

• Provide reliable administrative support to the Leadership Team, including travel coordination, meeting scheduling, and completion of office-related errands.

• Maintain accurate and organized inventory of office, kitchen, Mt. Elbert Room, and bathroom supplies to ensure the workspace is consistently stocked and operational.

• Act as the primary point of contact for office-related vendors (e.g., cleaning services, furniture, office equipment), ensuring service contracts are upheld and issues are resolved in a timely and professional manner.

• Own the experience of hosting guests, clients,  and external partners by planning and executing all logistics related to visits and meetings (room setup, accommodations, catering, gear, etc.). 

• Ensure full compliance with applicable business and licensing requirements by maintaining accurate, up-to-date records for Summit and its licensed individuals.

• Assist the HR Manager with key human resources tasks. This includes supporting the recruitment process by coordinating and scheduling interviews, communicating with candidates, and managing recruitment logistics. Help with employee onboarding, ensuring all necessary documentation is completed and filed properly. 

Skills and Abilities

• Ability to function in a high-paced and, at times, high-stress environment.

• Excellent verbal and written communication skills.

• Displays empathy, intuition, and good judgment.

• Exercises discretion in accessing sensitive information about employees and internal operations.

• Dependable and organized, able to work independently while maintaining focus and attention to detail.

• Strong ability to problem solve.

Physical and Cognitive Requirements

This role is based in Colorado, and the employee must live in Colorado. 

• Full-time, Monday-Friday, generally during core business hours. This position is expected to average 40 hours per week, and may have the option for hybrid work on Fridays.

This position has the following mental capabilities and cognitive requirements:

• The ability to understand and solve complex problems, multitask numerous activities/projects and handle unexpected situations with calm and good judgment.

• Adhere to routine verbal and/or written instructions.

• Working under deadlines with speed and accuracy. 

Working conditions:

• Constant

• This position works in an office environment and requires frequent interaction with others and the public.

• This position works under deadlines, with competing priorities from multiple people.

•  Long periods of sitting/standing at a desk. 

• Ability to lift or otherwise move moderate weight (such as a box of paper). Hand movement including repetitive motions, grasping, holding, finger dexterity and rotation of the wrist.

• This position is commonly exposed to inside work, fluorescent lights, concrete floors, computer monitors and screens. Working conditions typical of an office environment.

Work Location: In person
This is not a remote position.

Job Type: Full-time

Salary: $21.50 - $30.00 per hour, based on experience

Benefits:

• 401(k)

• Dental insurance

• Health insurance

• Paid time off

• Vision insurance

Schedule:

• Full-time - Minimum 40hrs per week
  
  Core business hours:

• Monday- Friday 8am-5pm MT

Supplemental pay types:

• Bonus opportunities

Join our team and contribute to Summit Integrated's commitment to service. Take the next step in your career by applying now!

The deadline to apply for this position is 04/12/25 but may be extended. Background checks required. Summit Integrated Systems is an equal opportunity employer — all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Summit is an E-Verify Employer. *Colorado residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.