What are the responsibilities and job description for the Fleet Clerk position at Summit Line Construction, Inc.?
About Us:
Position Overview:
We are currently seeking a Fleet Clerk for to join our Heber, UT team! The Fleet Clerk supports the fleet operations by ensuring compliance with Department of Transportation (DOT) regulations and maintaining accurate records related to fleet activities. This role involves processing vehicle documentation, assisting with regulatory filings, and providing administrative support to enhance the efficiency and compliance of fleet operations.
What You'll Do:
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Equal Opportunity Employer:
Summit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America's premier utility construction companies. Headquartered in Heber City, Utah, we offer powerline and substation construction and maintenance services in a variety of utility markets. Like many Quanta operating companies, Summit Line continues to experience significant growth. As our national operations expand, we seek motivated individuals to join the team!
About this Role:
Company Overview:
Summit Line Construction is headquartered in Heber City, Utah. With additional Utah locations in Sandy and Provo. You can also find us in Northern California, Reno, Las Vegas and Phoenix. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment.
Position Overview:
We are currently seeking a Fleet Clerk for to join our Heber, UT team! The Fleet Clerk supports the fleet operations by ensuring compliance with Department of Transportation (DOT) regulations and maintaining accurate records related to fleet activities. This role involves processing vehicle documentation, assisting with regulatory filings, and providing administrative support to enhance the efficiency and compliance of fleet operations.
Key Responsibilities
- DOT Compliance and Documentation
- Maintain and update records to ensure compliance with DOT regulations, including IRP/IFTA, HVUT, and CDL requirements.
- Process vehicle titles, registrations, and renewals through local DMV offices, online portals, or third-party vendors.
- Monitor driver qualification files and ensure proper documentation is up-to-date.
- Prepare and manage DOT compliance audits by organizing necessary records and supporting documentation.
- Data Management and Reporting
- Accurately track and record fleet asset data, including locations, registrations, and maintenance schedules.
- Manage fuel card issuance, PIN setups, and fraud investigations using systems like WEX or similar platforms.
- Compile reports related to fleet utilization, compliance, and performance metrics for management review.
- Ensure accurate entry and management of all fleet-related data in internal databases.
- Regulatory Filing and Coordination
- Collaborate with third-party vendors to ensure timely and accurate filing of IRP, IFTA, and HVUT reports.
- Assist with maintaining up-to-date DOT numbers and ensure vehicles meet compliance standards before deployment.
- Support the preparation and submission of DOT-required reports, ensuring deadlines are met.
- Investigate and address discrepancies in regulatory filings promptly, coordinating with relevant parties to resolve issues.
- Administrative Support
- Handle fleet-related inquiries, providing information to internal teams and external stakeholders as needed.
- Organize and maintain physical and electronic filing systems for fleet compliance documentation.
- Assist with technical writing and process documentation to enhance fleet management procedures.
- Support acquisition and disposal of fleet assets, ensuring compliance with DOT requirements throughout the process.
- Training and Continuous Improvement
- Provide guidance to drivers and team members on DOT compliance requirements.
- Identify areas for improvement in fleet compliance processes and recommend solutions.
- Support the implementation of new tools and technologies to enhance compliance tracking and reporting.
- Collaborate with fleet management to improve workflows related to DOT compliance and fleet operations.
Qualifications
- Education: High school diploma or GED required; associate or bachelor’s degree in business, logistics, or a related field preferred.
- Experience: 2 years in fleet administration or DOT compliance roles; experience with IRP/IFTA filings and vehicle registration is highly preferred.
- Skills: Strong proficiency in Microsoft Excel, Word, and database management systems; excellent attention to detail and organizational skills.
- Other Requirements: Valid driver’s license; ability to pass a background check and drug test.
We offer an extremely competitive and comprehensive benefits package including:
- PTO that starts accruing DAY 1
- 401K Immediate Vesting; employer match starting same day
- Several medical plan options
- Dental and Vision benefits
- Life insurance, short term & long-term disability
- Paid Holidays
- Employee discounts, EAP and Wellness Program
- Identity Theft Protection and so much more
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All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.
