Surgery Scheduler

Surgery Scheduler

Position Summary:

Schedules all operative and invasive procedures as well as sends information to the appropriate individuals for pre-certification.  Records statistics as requested.  Orders equipment for specific procedures.  Performs all secretarial duties as requested.  Maintains communication lines for department. 

The staffing of the Summit Medical Center is based on a teamwork concept. Employees may be cross trained in other clinical areas and may be expected to perform duties other than their normal ones as staffing and patient needs change.

Responsibilities:

1. Verifies all surgery schedules, per policy and procedure.
2. Calls anesthesia providers and OR staff daily for their next day’s assignments.
3. Tracks physicians block times.
4. Batches patient charges and processes them.
5. Maintains current surgery logbook daily.
6. Verifies implant logbook.
7. Update Procedure Card Manager.
8. Keeps track of invoices brought in from reps.
9. Assists in transport of patients to and from the OR/PACU.
10. Sends a list of possible specimens to Heartland Pathology.
11. Computes and reports monthly statistics to Medical Records, Performance Improvement and Executive Director of Surgical Services.
12. Answers telephone in a polite manner and communicates information to appropriate personnel.
13. Performs other duties as assigned or requested.
14. Maintains established center/departmental policies and procedures objectives, quality assurance program, safety, environmental and infection control standards.   
15. Maintains and cares for department equipment and supplies.
16. Participates in educational programs and in-service meetings.
17. Maintains confidentiality of patient and center related business.
18. Develops and maintains an effective working relationship with patients, families, visitors and other Summit Medical Center employees.
19. Documents concisely, precisely, and accurately on all records or documents as indicated by policy.
20. Participates in Quality Assessment activities as directed for the continuous improvement of patient care and Center business.

Qualifications:

1. High School graduate or equivalent
2. Knowledge of medical terminology
3. Basic Computer Knowledge
4. Accurate Ten-Key
5. Minimum 1 year experience as surgery scheduler

Special Skills and Knowledge:

1. Utilizes initiative; strives to maintain steady level of productivity; self-motivated.
2. Organization and management of secretary’s activities

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. Ability to function as a member of the surgical team.
2. Ability to perform tasks of a surgery schedular efficiently.
3. Compliance with the attendance policy.
4. Compliance with continuing and mandatory education programs
5. Ability to respond quickly, physically, and mentally when priorities and /or the patient’s condition changes.

Physical/Mental Requirements for Position:

1. Ability to read and write (legibly.)
2. Ability to communicate appropriately and effectively.
3. Ability to understand and resolve simple to complex problems.
4. Ability to understand simple to complex instructions.
5. Ability to constantly walk, stand, and/or lift.
6. Ability to frequently utilize full range of motion, including crouching, stooping, reaching, bending, and twisting.
7. Ability to frequently lift, pull, push with assistance of one other person, the weight of the average patient.
8. Ability to see and hear and distinguish color.
9. Ability to prioritize and handle multiple tasks.
10. Ability to function independently without constant supervision.

Bloodborne Pathogen Classification:

Category 1-Occupational exposure

Qualifications