Commercial Administrator

Job Title: Commercial Administrator

Location: Grand Rapids, MI

Job Type: Full-Time, Non-Exempt

Compensation: $24 - $28 Per Hour

About Us: Summit Point Roofing is a dynamic and innovative company specializing in roofing, gutters, siding, etc. We are committed to delivering top-notch services/products and building strong relationships with our clients. 

Position Overview: We are seeking an enthusiastic and organized Commercial Administrator to join our growing team at Summit Point Roofing. The role will assist in the effective management of contracts, agreements, and financial matters related to the company’s commercial roofing operations. The role involves ensuring that all commercial activities are completed efficiently, accurately, and in compliance with company policies. This position will work closely with project managers, clients, suppliers, and other stakeholders to ensure smooth project execution. The ideal candidate will possess strong organizational skills, a passion to serve the team, and a drive to meet deadlines inside all specified requirements. 

Core Responsibilities:

• Assist in drafting, reviewing, and managing contracts with clients, suppliers, and subcontractors.
• Ensure all contracts comply with legal and company standards.
• Track and monitor contract performance, ensuring deadlines are met.
• Support the preparation of budgets and cost tracking for commercial projects.
• Assist in preparing invoices and liaising with clients to ensure prompt payments.
• Maintain accurate records of transactions and expenses.
• Coordinate with various teams to ensure project deadlines and budget constraints are met.
• Monitor progress on commercial projects, tracking key milestones.
• Assist in handling queries or issues from clients, suppliers, or team members.
• Maintain accurate databases and records, including financial and contractual data.
• Assist in the preparation of reports and project submittals. 
• Update and manage project documentation, ensuring it is up to date in the CRM and other applicable platforms. 
• Liaise with clients and suppliers to ensure clear communication and the timely delivery of goods and services.
• Assist in scheduling meetings and ensure a high standard of customer service.
• Ensure compliance with all relevant industry regulations and standards.
• Assist in identifying and mitigating risks.
• Stay current on industry trends and best practices. 

Qualifications:

• Excellent verbal and written communication skills.
• Strong organizational skills and attention to details. 
• Thrive at time management with the ability to manage multiple projects and deadlines.
• A team-oriented attitude with the ability to work independently.
• Experience in an administrator role, preferably in a service-based or construction industry. 
• Proficient in Microsoft Office Suite, Google Suite, and experience with CRM software.

Physical Requirements:

• Ability to work in a fast-paced environment with occasional travel to job sites, meetings, or events.