Payroll/General Ledger Coordinator

SUMMARY OF JOB DESCRIPTION:

Responsible for performing all payroll duties to include data entry, maintaining salary schedules and setting up employee deductions, updating tax tables and retirement benefits as well as processing monthly pay and payouts for termed employees. Duties also include managing the Payroll and TimeClock systems, as well as the General Ledger database; reconciliation of bank/investment accounts; posting journal entries and interest income; bank transfers; transmitting state and federal taxes; processing 941’s, Unemployment reports, W2’s and ACA 1095 forms.

ESSENTIAL JOB ELEMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required of the position. Accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequency

- Maintain thorough understanding and application of all Board policies, rules, regulations and procedures regarding payroll, taxes, unemployment, health insurance, 401 (k), 403 (b), 457 and PERA. Maintains knowledge of IRS and PERA regulations and reporting requirements as it pertains to payroll. ( D )

- Maintains an understanding of CDE’s Chart of Accounts to ensure that funding accounts are set up correctly in the districts accounting system ( Ongoing )

- Manage the Timeclock, Payroll and Employee Access database in the district’s computerized system to include routine maintenance and FY rollover ( D )

- Balance/reconcile payroll summary postings to the computerized general ledger accounts. Maintains understanding of balances in the liability accounts, and processes appropriate monthly payments to vendors from these accounts for state/federal taxes, annuities, credit unions, insurance, PERA as well as garnishments. ( M )

- Prepare calculations for payouts on termed employees. ( M )

- Research issues to assist staff with questions or concerns regarding pay/benefits. ( D )

- Maintains the budget/general ledger system. Posts authorized cash receipts and journal entries into the computer. Runs monthly reports and ensures ledgers and in balance ( D )

- Process and generate accurate monthly payrolls to include data entry, setting up positions and pay to include account funding, assigning leave plans and updating employee deductions. Generate and transmit ACH files to the bank and send direct deposit receipts to employees. Reviews time working in the timekeeping system for all support staff employees and makes adjustments when necessary to ensure employees are paid correctly. Responsible for salary schedule, work calendar and job classification. ( M )

- Serves as the backup accounts payable bookkeeper as needed. ( AsN )

- Serves as an active member on the Support Staff Advisory Council and Health Benefits Committee. ( AsN )

- Work closely with Human Resources to ensure accuracy of wage payments and benefits deductions ( D )

- Compile, reconcile and pay all Medicare, state and federal payroll taxes. Reconcile and submit quarterly 941’s, annual W-2’s and quarterly unemployment reports in a timely manner. ( M/Q/AsN )

- Maintain employee leave records (i.e. sick, personal vacation etc.) in the employee access and timeclock system. ( M )

- Develop and manage the Timekeeping software to include setting up new employees, assigning contracts and job codes and leave plans as well as training and assisting staff with the system. ( D )

- Train and assist administrators with the Timekeeping software. ( D )

- Monitors cash on hand and advises CFO of fund transfers to bank accounts.

- Assist with District financial audit process and prepare audit work papers as needed ( A )

- Reconciles bank accounts and Treasurer’s Report and posts journal entries to the district’s account system ( M )

- Maintains knowledge/understanding of district’s Personnel policies and provides input when needed for policy revisions ( Ongoing )

- Provides support to building secretaries to ensure accuracy of extra duty payments to teachers. ( M )

- Update salary schedules, employee work calendars, leave plans, tax tables, insurance deductions. etc. in the payroll system as part of the annual rollover and other times as needed ( AsN )

- Prepare and distribute Master Work Year Calendars document ( A )

- Assist CFO with monitoring position control and performing routine audits of staffing sheets ( AsN )

- Maintain knowledge of HR Benefits programs. ( Ongoing )

- Participate in the New Employee Onboarding process. ( M )

- Facilitates employee payroll advances and repayment schedules ( AsN )

- Demonstrates the commitment to build and maintain a safe, fair and respectful working and learning environment that honors the cultural diversity of students and staff. ( Ongoing )

- Perform other duties as assigned. ( Ongoing )

CONTACTS: Staf, SSD employees

QUALIFICATIONS:

• High school diploma or equivalent plus courses in bookkeeping/general ledger/payroll

QUALIFICATIONS

• College degree in accounting
• Two or more years experience in accounting, payroll and general ledger

PHYSICAL REQUIREMENTS & WORKING CONDITIONS:

The physical demands, work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to pe,form the essential functions.

Analyzing, Communicating, Comparing, Compiling, Coordinating, Instructing, Speaking, Synthesizing, Talking, Hearing, Smelling, Speaking, Reaching, Mod. Lifting (50 Lbs), Near and far acuity, Negotiating, Weather Conditions

Job Type: Full-time

Pay: $29.75 - $37.60 per hour

Expected hours: 40 per week

Benefits:

• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Frisco, CO 80443 (Required)

Work Location: In person

Salary : $30 - $38