Job Description
Job Description
Event Coordinator - Join Our Big-Hearted Team
Are you ready to make a meaningful impact in a vibrant, compassionate community? Join our vibrant team at our Sun Health Foundation Administration Offices in Surprise, AZ , as an Event Coordinator!
Your Mission : The Event Coordinator will plan and execute an annual events strategy to support Sun Health's mission to champion superior health and wellbeing through philanthropy, inspired living, and wellness programs. Events may include (attendance) : Dinner Fundraiser (200), Top Golf friendraiser (200), three signature community education events (150 each), and several lecture series offered for in-person, hybrid, and virtual attendance (10 - 85). In addition, the organization is planning a fall conference which will require participation from this position.
Why Choose Us?
Great Place to Work : Sun Health has been certified as a Great Place to Work in 2021, 2022, and 2023.
- National Recognition : We secured a top 10 spot on the Fortune Best Workplaces for Aging Services™ list in 2020 and 2021.
- Platinum Award Winner : Our dedication to health and safety earned us Platinum awards from the Healthy Arizona Worksites Program in 2019, 2020, and 2021.
Key Responsibilities :
Collaborate with internal team members, including the Sun Health communities, foundation, marketing, and wellness teams to create an annual events plan to drive philanthropic support, increase brand awareness, inspire participation and engagement, and offer educational opportunities to support a healthier community.Coordinate all phases of special events including planning, consulting, scheduling, budgeting, oversight, and post-event reporting as required.Develop event planning timelines for each event to facilitate event execution, track progress and promote team communication.Research potential space and facilities required and perform site evaluations. Support financial objectives by managing event budgets and vendor contract negotiations for products and services. Book event space, arrange food and beverage, order all supplies and decorations, and coordinate audiovisual needs.Identify and secure guest speakers and entertainment, coordinate necessary rehearsals, and respond to speakers' / entertainers' needs leading up to event.Strategize with colleagues at the foundation and marketing team to develop an event promotion plan to attract the target audience for each event. Work with marketing team to create and distribute invitations and other promotional materials. Organize registration and attendee check-in processes. Manage event reminders and post-event follow-up as needed.Schedule and lead all event planning meetings with team members and vendors.Collaborate with leaders across the organization to collect information and maintain an organization-wide events calendar.Work with Vice President of Marketing and Communications to ensure collaboration and communication with Events Task Force and Outreach Committee meetings.Work with foundation team to develop partnership proposals and to ensure fulfillment of sponsorship entitlements at all events, including in signage and in talking points.Work with volunteer coordinator to attract, organize, and retain community-wide volunteer committees to assist with planning and running special events. Provide day-of event support and volunteer oversight as needed.Work with marketing team to secure event-day photography and / or video as appropriate and indicated, and follow-up use.Prepare and maintain reports and required documentation and records for all designated events.Work closely with Vice President of Marketing and Communications to expand Sun Health's Speakers' Bureau which includes physicians, financial experts, registered dieticians, researchers, and more.Your Qualifications :
Bachelor's degree in marketing, public relations, communications, related field or three years of experience in a similar position.A minimum of 4 years' experience in coordinating, developing, and implementing special events; experience with nonprofit events is preferred.Additional related education and / or experience preferred.Current or ability to obtain a Level 1 Fingerprint Clearance Card is required.Ability to travel in own vehicle, current Driver's license and auto insurance is required.Team Member Benefits :
Comprehensive health benefits (Medical, Dental & Vision).401k with immediate vesting and up to 4% employer match.Tuition Reimbursement.Exclusive discounts through The Employee Network.Access to the Employee Association, supporting team members in need.Equal Employment Opportunity : Sun Health is fully committed to equal employment opportunities and to attracting, retaining, developing, and promoting the most qualified employees without regard to their race, sex, color, religion, national origin, age, physical or mental disability, veteran status, or any other characteristic prohibited by state or local law. We provide a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.
Join us and be a part of a community that cares for its residents and team members alike.
Apply today!
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