Procurement Specialist

The Procurement Specialist works closely with the Operations, Golf & Grounds Agronomy, Recreation, and Mountain Operations teams to coordinate the daily operational needs of purchasing projects and vendor relationships for Sun Valley Resort. The position requires high attention to detail, strong communication skills, and efficient time and self-management. Responsibilities include sourcing and purchasing goods & services from external suppliers for the Resort's operational needs, researching potential vendors, comparing prices, ensuring item deliveries, and software system coordination. This position reports directly to the Director of Procurement.

Duties & Responsibilities:  

• Serve as the primary point of contact for vendors and resort operations, ensuring effective, timely, and friendly communication regarding purchasing, receiving, and delivery schedules.
• Leverage the supply portal and other reporting tools to identify cost-saving opportunities through frequent supplier pricing reviews. Conduct thorough research on existing and potential vendors for sourcing events while ensuring the best price, quality, and alignment with purchasing requisitions
• Follow the purchasing policies to ensure no purchases or spending are committed without an approved purchase order or within business plan parameters as applicable
• Meet deadlines for cutoff times and commit to the review & approval of Purchase Requests for time-sensitive operational needs
• Daily tasks as assigned using the Resort's billing software, including reviewing invoices, receiving data entry, action on purchasing approvals, freeform request fulfillments, item creation and maintenance, catalog reviews, requisition review & approvals, sending purchase orders to vendors, vendor records setup, and generation of reports
• Forecast the usage of common items to ensure a successful supply chain process; plan purchases for seasonal business and ensure the required deadlines are met
• Prepare weekly, monthly and seasonal reports to the Director of Procurement on metrics for purchasing, which include cost savings analysis, project updates, initiatives and opportunities or general information
• Train users in the Resort's billing software and keep up to date with billing and purchasing programs as they are implemented
• Cross-train on Hospitality and Food & Beverage purchasing programs to help support overall Purchasing Department responsibilities
• May be called on to operate company vehicles to transport equipment, supplies, or personnel as needed
• Other duties and tasks assigned

Qualifications:

• A current U.S. Driver’s License is required
• At least 21 years old is required
• Knowledge of MyAvendra and Coupa is a plus
• Proficiency in all computer-based operations, functions and programs, such as Excel, Word, Outlook, and other MS Office applications
• Self-teaching abilities
• Creative problem-solving skills
• Efficient time management
• General knowledge of accounting practices and terminology  
• Engage in physical activities like standing for long periods, walking, and utilizing hands for tasks that involve gripping, handling, poking, and reaching
• Can safely lift and/or move up to 20 pounds and frequently lift and/or move up to 40 pounds