Executive Support Specialist

Job Title: Executive Support Specialist

We are seeking a highly organized and experienced Executive Support Specialist to provide administrative support to our executive team and operations.

The ideal candidate will balance executive assistance with operations duties for a smooth and efficient organization.

Duties and Responsibilities:

• Coordinate and organize company events, conferences, and meetings.
• Assist in meeting agendas and take minutes during meetings.
• Handle confidential information with discretion and maintain professionalism.
• Streamline operational processes within the organization.
• Oversee office supplies, equipment, and facilities.
• Coordinate with external vendors and contractors for maintenance and repair services.
• Assist in managing office repair and maintenance budgets.
• Coordinate with various departments for project and task execution.
• Act as a communication bridge between the executive team and other departments.
• Conduct research and compile data for projects and reports.

Required Skills and Qualifications:

• Bachelor's degree in business administration, management, or a related field.
• Proficiency in office software (e.g., Microsoft Office, Outlook).
• Prior experience as an executive assistant or a similar role.
• Prior experience in office repair, maintenance, or facilities management.
• Excellent organizational and time management skills.
• Exceptional communication and interpersonal skills.
• Exceptional writing skills for correspondence, memos, and manuals.
• Bilingual, Mandarin and English preferred.

Estimated Salary:

Benefits include 401(k), 401(k) matching, dental insurance, employee discount, health insurance, life insurance, paid time off, retirement plan, and vision insurance.

Salary : $55,000 - $75,000