Office Manager

Our 55 year old medium duty truck and equipment dealership is dedicated to providing excellent service and quality vehicles to our customers. We are seeking a skilled and detail-oriented Office Manager to manage our financial operations and ensure the smooth functioning of our dealership.

Job Description:

As the Office Manager, you will be responsible for overseeing all financial activities within the dealership, ensuring accuracy and compliance with accounting standards. You will play a critical role in managing financial reporting, budgeting, and inventory control, while also supporting the overall administrative functions of the dealership.

Financial Management:

· Oversee and manage all aspects of financial reporting, including preparing balance sheets, profit and loss statements, and cash flow statements.

· Manage accounts receivable and accounts payable process to ensure timely and accurate transactions.

· Reconcile bank statements and internal accounts to maintain financial accuracy.

· Process payroll and ensure compliance with all relevant laws and regulations.

· Assist with tax preparation and filings, including coordinating with external accountants for audits and tax returns.

Inventory Management:

· Manage inventory records for equipment including tracking stock numbers and stock levels, create folders for each piece of inventory, title management, and transfers.

· Perform inventory audits to identify and resolve discrepancies

· Handle rental properties including tenant relations, market properties, coordinate repairs and maintenance tasks & upkeep, lease agreements, rent collection, tenant communication, evictions, conflict resolution, managing and coordinating emergency situations, or any other tasks that may arise.

Administrative and Operational Duties:

· Support general administrative functions, including managing/ordering office supplies and handling correspondence

· Implement and maintain internal controls to safeguard assets and ensure financial integrity.

· Assist in the development and execution of dealership policies and procedures.

Sales and Customer Support:

· Collaborate with the sales team to ensure accurate financial tracking of sales orders and customer accounts

· Address any financial-related inquiries or issues from customers and vendors.

· Answer calls, emails, and other forms of communication between employees and customers and assist in handling customer complaints if necessary.

Qualifications:

Proven experience as a Office Manager or in a similar financial management role, preferably within a dealership or equipment distribution environment.

Strong knowledge of accounting principles, financial reporting, and budgeting.

Experience with payroll processing and tax compliance.

QuickBooks experience is a must.

Notary or ability to obtain.

Proficiency in accounting software and Microsoft Office

Strong attention to detail, and organizational skills, and the ability to manage multiple tasks efficiently.

Excellent analytical and problem-solving abilities.

Experience with dealership duties is a plus.

Other duties as assigned to fit the ongoing needs of the company.

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person

Salary : $20 - $26