HR Assistant

The HR Assistant provides administrative support for day-to-day human resources operations.

ESSENTIAL DUTIES AND RESPONSABILITIES

The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive.  Other related duties may be required and assigned.

1. Provide administrative support for HR Department.
2. Responsible for producing the Weekend Union personnel schedule before the noon deadline . Ensures the schedules produced are in accordance with the Collective Bargaining Agreement and Company Policies.
3. Provides backup support to the daily schedule.
4. Maintain bargaining unit employee attendance points.
5. Processes sick leave requests and additional requests from the Bargaining Unit Agreement.
6. Process medical notes consistent with HIPPA.
7. Review and respond to all EDD notices.
8. Support administration of UKG, including data entry, uploading of employee records/documents to employee files, HRIS document management and maintenance of current documents/communications on self-service portal, uploading employee photos.
9. Ensure accurate data entry and maintenance of employee records in the HRIS system.
10. Process incoming, and outgoing mail daily.
11. Provide administrative support to HR Managers as needed.
12. Responsible for organizing and maintaining employee files, ensuring confidentiality and compliance with company policies.
13. Provide exceptional customer service to all employees, ensuring their questions and concerns are addressed promptly.
14. Serve as the first point of contact for union employees for HRIS and informational support.
15. Troubleshoot basic issues and escalate more complex problems to the appropriate HR team member.
16. Support the HR team with various administrative tasks, such as scheduling meetings, preparing reports, and maintaining office supplies.
17. Process weekly invoices.

MINIMUM QUALIFICATIONS

Knowledge/Skills: 

• Highly skilled using MS Office suite, and comfortable working with computer systems. SAP and UKG a plus.
• Strong time-management and organization skills, ability to manage multiple priorities and projects simultaneously, and have excellent written, verbal, and interpersonal skills.
• Working knowledge of general office procedures and equipment.

Ability to: 

• Prioritize and multi-task in a fast-paced environment.
• Exercise a pleasing personality, tact, and discretion in interpersonal contacts.
• Maintain confidentiality of company and employee information internally and externally.
• Detail oriented is a must.

Education and Experience: 

• High school diploma or GED equivalent.
• Associate in Business degree preferred.
• 2-3 years’ experience in an administrative role where customer service and detail-attentiveness were required.
  
  

Physical/Safety Requirements: 

• Tolerate extended periods of sitting at desk.
• Ambient noise is louder than a traditional office setting.