What are the responsibilities and job description for the Human Resources Assistant position at SUNY Schenectady County Community College?
Location : Schenectady, NY Category : Professional Posted On : Fri Jan 31 2025 Job Description :
SUNY Schenectady County Community College is seeking a full-time Human Resources Assistant in the Office of Human Resources. Reporting to the Executive Director for Human Resources, the Human Resources Assistant assists in the administration of the College's human resources functions, including recruitment and employment activities, classification and compensation, benefits, management of performance and evaluation files, and training and professional development. The Human Resources Assistant also assists the Executive Director in ensuring compliance with federal and state regulations governing personnel.
RESPONSIBILITIES
Serves as the primary administrative support to the Executive Director
Provides clerical support to the HR department
Maintains multiple appointment calendars
Maintains the integrity and confidentiality of physical and electronic human resource files and records, including maintaining accurate and complete personnel files including and the preparation of new files and purging of inactive files
Works with office staff to update and maintain documents on SharePoint and College website
Assists in compiling information and statistics for department and regulatory reporting
Reviews and maintains department specific logs and materials for regulatory and policy compliance
Assists with development, implementation and communication of polices
Assists with administrative duties with regard to recruitment such as scheduling interviews, scheduling new employee orientation, conducting background checks, drafting of employment offer letters, creating personnel files
Provides administrative support with the planning and coordination of special events such as the employee service awards program, benefits enrollment, professional training and development
Maintains a database of employees for service awards, tenure, and promotions
Drafts, maintains and updates forms and communication materials
Answers frequently asked questions from customers including applicants, employees, and former employees relative to their application status, onboarding, benefits, HR system inquiries, and standard policies and procedures; refers more complex questions to appropriate staff or management.
Performs other duties as assigned
Job Requirements :
Minimum Qualifications :
Bachelor's degree
At least one (1) year experience working directly in a human resources role
At least one (1) year experience as an administrative assistant for an Executive leader.
Strong computer skills, including experience manipulating excel spreadsheets, drafting and modifying communication materials, and data management
Ability to work independently and with all levels of staff and faculty
Interpersonal with the ability to manage sensitive and confidential information with tact, professionalism, and diplomacy
Organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong analytical and problem-solving skills
Successful candidate must be customer service oriented and possess excellent written and verbal communication skills, be able to prioritize workflow, multi-task, and be resourceful.
Preferred Qualifications :
Human Resource experience in a community college, higher education or public sector environment
Knowledge of HR Banner enterprise system
Knowledge of Interview Exchange applicant tracking system
Special Information :
VISA sponsorship is not available for this position
Offers of employment will be conditional based on the successful completion of a background check and verification of official college transcripts
Additional Information :
Salary : $52,000
At SUNY Schenectady, salary is only one aspect of your compensation package.
Benefits and perks :
As a full-time team member here, you'll enjoy :
Comprehensive health care coverage
Dental and vision coverage
A choice of retirement systems
A deferred compensation program
Professional development opportunities
Two on-site childcare providers (dependent on availability)
Discounted YMCA health club membership
Plus additional savings programs and perks!
Salary : $52,000