What are the responsibilities and job description for the Human Resources and Payroll Assistant position at SUNY Ulster?
Unit: Management Confidential35 hours/week, 12 months/yearApplication Deadline: Open Until FilledPriority Screening: March 26, 2025Position Summary:SUNY Ulster County Community College, a two-year branch of the State University of New York located ninety miles north of New York City in the Catskill Mountains, is currently accepting applications for an Human Resources and Payroll Assistant.The Human Resources and Payroll Assistant reports to the Chief Human Resource Officer and provides day-to-day support of the Payroll and Human Resource operations for the College and provides administrative support to the Vice President for Administration and Finance and the Chief Human Resource Officer.Duties and Responsibilities:
Performs Human Resources and Payroll data entry and employee file maintenance.
Processes bi-weekly payroll data entry into Banner payroll software and excel rosters.
Maintains employee leave accrual records, sick bank contributions and related reconciliations.
Communicates with department supervisors to ensure timely and accurate timesheets are approved.
Performs front desk reception and customer service functions by answering basic employee requests and questions concerning interpretation of Human Resources and Payroll policies and procedures, and serves as primary contact for the main Human Resources and Payroll email accounts.
Performs a range of duties relative to the maintenance and processing of employeerecords including but not limited to retirement reports, payroll data requests and other payroll reports.
Makes photocopies, orders department supplies, scans and emails documents; andperforms other clerical duties as assigned.
Assists with job postings, and scheduling of meetings and interviews as requested.
Assist in maintaining College organization charts and the employee directory.
Performs other related duties as assigned.
Minimum Qualifications:
Associate’s Degree and two (2) years of human resources and/or payroll experience.
Strong written and verbal communication skills.
Demonstrated computer skills, including Microsoft Office Suite programs.
Ability to work independently and with all levels of staff and faculty.
Detail oriented with excellent interpersonal skills and strong attention to detail.
Ability to maintain confidentiality and handle sensitive issues with professionalism.
And
Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.
Preferred Qualifications
Human resource and/or payroll experience in a higher education setting.
SHRM or HRCI professional certification.
Salary:An initial starting salary of $43,300 annually will be commensurate with education, training, and experience with an excellent benefits package. This position is contingent upon adequate funding.Additional InformationSUNY Ulster offers a competitive benefits packageincluding medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.In addition, Management Confidential employees receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 15 holidays including 4 floating holidays. In addition, the College is closed on the day prior to Thanksgiving, December 24th, and December 26th through December 31st, known as the Holiday Curtailment.Application Process:The position is open until filled. However, to ensure consideration, application materials should be received via email byMarch 26, 2025 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.Applicants must submit the following materials to be considered for the position:
Resume or CV
Cover letter which discusses your qualifications and interest in the position
Contact information for 3 professional references
Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to the SUNY Ulster websitefor additional campus community information. SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding.Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States andall other required pre-employment conditions are met.Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.Conditions of EmploymentEmployment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.E-Verify® is a registered trademark of the U.S. Department of Homeland Security
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