What are the responsibilities and job description for the Court Operations Supervisor position at Superior Court of California, County of Butte?
Position Description
**Deadline for Initial Application Review: January 27, 2024 - 11:59 PM**
Butte County Superior Court is located in beautiful Northern California, where the valley floor meets the Sierra Nevada and Cascade mountains, approximately 1.5 hours north of Sacramento. At over 1,600 square miles and with a population of approximately 225,000, Butte County is full of natural beauty and provides endless recreational opportunities. It is home to one of the largest municipal parks in the country, Bidwell Park, which boasts over 3,600 acres of hiking and mountain bike trails, swimming holes, picnic areas, golf and disc golf courses, and more! Outdoor adventures also await in places like Lake Oroville, Feather Falls, Table Mountain, and Lassen and Plumas National Forests which border the county to the east. In the county’s urban center of Chico, you’ll find a vibrant downtown, art, culture, unique restaurants, music, and weekly farmers’ markets. Right in the center of it all is the CSU, Chico campus, which provides a stunning backdrop and a variety of events and activities throughout the year.
About the Court:
Butte County Superior Court is a unified superior court operating two facilities, one courthouse in Chico, and another courthouse in the county seat of Oroville. All legal, operational, and administrative functions of the court are governed by the Presiding Judge and the Court Executive Officer. The court has thirteen judicial officers, or eleven judges and two commissioners, and approximately 135 support staff. Despite its size, Butte is recognized throughout the state as a leader in many court collaborations, including self-help services, case management system consortiums, our highly acclaimed and model civic outreach program, and numerous multi-court employee education events. Butte County is home to a community with diverse needs, and the court continually adapts to provide effective and reliable access to justice.
The Position:
Essential Job Functions
The following duties are typical of those performed by the incumbent in this classification. However, other duties may also be required.
- Plans, develops and implements strategies for the effective delivery of court services.
- Performs a broad range of general supervisory duties, including interviewing, making recommendations on hiring and terminations, transfers, and promotions; reviews and evaluates subordinates in the performance of their duties, maintains performance and disciplinary standards. Assists in adjudicating grievances. Participates in and makes recommendations regarding disciplinary actions.
- Assists in the development of new procedures and forms to reflect more efficient and effective processes and to respond to legislative changes. Assists in the formulation of staff and office standards and policies
- Prepares statistical reports, miscellaneous reports, and studies relating to staffing, case flow, calendar structure, performance standards, and automation needs
- Serves as mediator and/or liaison regarding policies, procedures, and complex or difficult situations between judicial officers, court staff, attorneys, outside agencies and the public
- Applies departmental policies and utilizes discretion to resolve conflicts with internal and external customers.
- Monitors division resources and recommends staffing, services, supplies, and system needs.
- Attains technical and subject matter expertise in the division(s) supervised
- Provides in-service training and staff development
- Principles and practices of leadership and supervisory management; administrative practices and policies of merit systems and personnel administration.
- Relevant California legal codes and court procedure, policies, and filing requirements; operations and procedures of the California trial courts
- Reporting requirements and formats, record maintenance and indexing; principles of court case flow, calendar management, and accounting procedures
- Basic legal terminology; basic mathematical computations; principles of English grammar, spelling, and punctuation
- Personal computers including word processing, database and spread sheet applications, modern legal office methods, equipment and practices
- Adult learning methodologies and techniques
- Perform a broad range of general supervisory duties including developing, coaching, mentoring, motivating assisting, training, and reviewing and evaluating subordinates in the performance of their duties; maintaining performance and disciplinary standards; conducting reviews and evaluations; developing, implementing and monitoring training programs
- Take initiative in resolving conflicts and problems through diplomacy, tact and effective communication; work cooperatively and effectively with others.
- Consistently display behaviors that reflect respect and loyalty for the judicial branch, superiors, colleagues, and subordinates
- Consistently display behaviors that reflect the Court’s values, mission and goals
- Monitor the effectiveness and results of operations through statistical and other analysis and make recommendations as appropriate
- Analyze complex problems, evaluate alternatives, and make sound recommendations based on findings; exercise sound independent judgment within general policy guidelines; reason analytically and organize facts
- Under general direction formulate and implement division policies, procedures, and goals
- Prepare clear, concise, and grammatically correct reports; perform complex procedural research; read, interpret, and apply the requirements of technical or legal materials
- Manage multiple projects while maintaining priorities and meeting deadlines
- Carry out written and verbal instructions with minimal direction
- Maintain confidentiality
Typical Qualifications
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
- Two years of full time experience in a lead worker classification, providing lead direction of subordinate staff with the Butte County Superior Court -or-
- Five years of progressively responsible public sector, experience preferably in a trial court with at least two years serving in a full supervisory capacity.
Education:
- Successful completion of an Associates of Arts [or higher] degree from an accredited college or university may be substituted for one year of the required experience.
Supplemental Information
Additional Information
Criminal History Requirement: Candidates are required to pass a criminal history background check.
License Requirement: Possession of a valid California Class C driver's license or the ability to provide alternate transportation that meets job requirements may be required.
Physical Requirements: The physical requirements described here are representative of those that must be met by an incumbent to successfully perform the essential functions of this classification. Personal mobility to work in various office settings, locations and in confined work spaces; manual dexterity to use computers and standard office equipment; ability to lift and carry items occasionally weighing up to seventy (70) pounds; pushing objects weighing up to 200 pounds and pulling objects weighing up to 100 pounds; physical ability to sit for extended periods of time; stoop, reach overhead, bend, crawl, climb stairs and occasionally climb ladders to access equipment; constant finger and manual dexterity to operate a computer keyboard and work with small wiring and cables; vision which can be corrected to a level sufficient to read hand-written, typed and computer generated information and data, as well as computer terminal displays; hearing and speech ability sufficient to enable communication by telephone and in person.
Work Environment: While performing the responsibilities of this classification, the following work environment characteristics are representative of the environment an employee will encounter. Incumbents will perform work inside of buildings, in an office environment and in a controlled environmental facility, with little exposure to outdoor temperatures, dirt, or dust. The working conditions are typically quiet but may be loud at times at some locations and will require working alone or closely with others. The noise level and traffic level in the work environment are similar to a busy office. This role requires heavy use of a computer or laptop, including keyboard and mouse, and routine use of other standard office equipment. Travel to visit other branches within the county, or neighboring counties, and travel to attend professional meetings and trainings in and outside of the county may be required on a frequent basis. Normal court business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. Projects, maintenance work, and other position duties which impact court operations may necessitate this position working beyond normal business hours or on the weekend. Alternate work shifts may occur.
Disclaimer: This document is intended to describe the general nature and level of work performed by an incumbent assigned to this job classification. It is not intended to provide an exhaustive list of all duties and responsibilities of incumbents so classified. Reasonable accommodations may be available to a qualified individual with a disability which will enable them to perform the essential functions of the classification.
Application Process:
Please submit a complete online application, including responses to the required supplemental questions, at https://www.governmentjobs.com/careers/buttecourt. Applications will not be accepted by other means.
This recruitment will remain open until the position is filled. Applications submitted by 11:59 PM on January 27, 2025, will be included in the initial application review. The best-qualified candidates will be selected to advance to an interview. Applications submitted after January 27, 2025, may not be considered if an applicant is selected for the position following initial interviews.
Benefits Contribution:
The Court provides eligible employees with a monthly health insurance contribution ranging from $1,128.34 to $2,908.48, depending on the number of dependents elected. This contribution can be applied towards the purchase of medical, dental, and vision insurance plans. If the total cost of the selected benefits is less than the contribution amount, the employee pays $0 monthly while still receiving full coverage for medical, dental, and vision insurance.
Cash Back:
Eligible employees that already have qualifying group coverage (typically through a spouse or through their parents), rather than enrolling in the Court's health insurance, will receive $440 a month for opting out of coverage.
Health Insurance Plans:
The Court offers a wide variety of medical plans including no cost PPO and HMO plans. Additionally, the Court's low cost dental and vision offerings will help ensure you have a well rounded health coverage to fit your needs.
Leave Benefits
Holidays: Employees receive 14 paid Court holidays, including one floating holiday per year.
Vacation Leave: Employees starting accrual rate has them accrue 15 days of vacation per year with an accrual rate of 4.615 hours of paid vacation per bi-weekly pay period. Accrual at full-time is 120 hours per year, with the maximum accrual cap set at two times the annual accrual amount.
Sick Leave: Employees accrue 12 days of paid sick leve per year with an acrrual rate of 3.692 hours of paid sick leave per bi-weekly pay period. Accrual at full-time is 96 hours per year with no cap on sick leave.
Administration Leave: Employees accrue paid administration leave based on hours worked. Accrual at full-time is 5 days per year.
Retirement System:
Membership in the Public Employees Retirement System (CalPERS). The benefit formula is determined by CalPERS regulations and is 2% at age 55 for classic members and 2% at age 62 for new members. Employees pay 100% of the employee contribution and the Court pays 100% of the employer contribution.
Supplemental Benefits
Life Insurance: The Court provides a group term life insurance policy of $25,000. Additional coverage for the employee, the employee's spouse, and/or the employee's dependents may be elected at the employee's cost.
Deferred Compensation Plan: The Court makes available a tax-deferred long-term savings plan (457) that employees may elect to make contributions to.
Employee Assistance Program: The Court makes available a no-cost employee assistance program that offers a wide range of confidential services to employees including but not limited to counseling, legal consultations, financial planning, childcare, adultcare, and more.
Flexible Spending Accounts: The Court makes available a flexible spending account that allows employees to use pre-tax dollars to pay for out-of-pocket medical and/or dependent care expenses to reduce taxable gross wages.
Salary: The salary range consists of five steps, and advancement between steps may occur annually.
Longevity Pay: The Court adds a 3% pay differential above base salary at 10, 15, 20, 25, and 30 years of service.
Salary : $440
