Fiscal Director

Position Description

Essential Job Functions

The following duties are typical of those performed by the incumbent in this classification. However, other duties may also be required.

• Plans, manages, and directs functions and projects in assigned areas, sometimes in consultation with executive management.
• Monitors or directs the performance of day-to-day accounting functions including accounts payable, accounts receivable, general ledger, grants, trust, and cash deposits.
• Monitors or directs the performance of payroll functions including the processing of bi-weekly and off cycle payrolls, payment of employee benefit payments, payroll system adjustments, and reporting of payroll data.
• Prepares, monitors, and manages the court's budget.
• Assists executive management with fiscal and strategic analysis, and preparation of sensitive information that may be used in employee relations and labor negotiations.
• Coordinates the development and implementation of automated fiscal accounting systems and procedures and standards.
• Assists with fiscal activities and information exchange between the court and other agencies.
• Researches and resolves complex accounting problems that cannot be resolved by accounting staff.
• Compiles and prepares monthly budget to actual and cash flow projection reports, and on an ad hoc basis, other financial or statistically related reports.
• Manages the preparation of the month-end and year-end closing of account ledgers books.
• Performs routine financial and compliance audits, and assists in the examination and evaluation of accounting records, transactions and internal controls.
• Recommends, writes, and implements court fiscal policies and procedures.
• Reviews and monitors court contracts and related processes.
• Assists with or oversees court procurement activities.
• Interprets and implements applicable financial and legal regulations.
• Performs analysis of the fiscal impact of legal and regulatory changes.
• Directs or performs fiscal updates to the court’s case management system.
• Directs the work of staff, reviews and evaluates performance, administers discipline, conducts or assists with training, conducts employment interviews, and makes recommendations regarding the hiring of new court personnel.
• Demonstrates leadership and coordinates with other managers to ensure effective communication between all court divisions and uniform application of court policies.

• Management principles, practices, and methods related to selection, training, evaluation, performance management, scheduling, and supervision of subordinates.
• Modern office methods and technology including the use of a personal computer and related software such as word processing, spreadsheets, databases, case management systems, and scheduling programs.
• Public and program funding, budgetary preparation, and cost analysis.
• Principles and practices of policy development and implementation.
• Principles and practices of research and analysis, including basic mathematics and statistical development and reporting.

• Generally accepted principles and practices of accounting, auditing, budgeting, cash handling, and purchasing.
• Complex financial record-keeping procedures.
• Laws, rules, and regulations influencing governmental accounting and auditing operations.
• Cost accounting principles and systems.
• Computerized data processing as it relates to accounting procedures and practices.
• Financial management information systems including general ledger, accounts payable and receivable, and payroll.
• Correct English usage, grammar, and vocabulary.

• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Synthesize complex ideas and information into well-organized, clear, concise, and accurate documents such as reports and correspondence.
• Prepare clear and concise administrative and financial reports.
• Prepare and administer complex budgets.
• Interpret, apply, and explain laws, rules, regulations, policies, and procedures related to accounting functions and other assigned areas.
• Plan, organize, direct, and coordinate the work of lower level staff.
• Select, supervise, mentor, reward, discipline, counsel, motivate, and train assigned staff.
• Develop and administer goals, objectives, and procedures within assigned areas and court-wide.
• Communicate clearly and concisely, both orally and in writing.
• Lead and manage assigned staff through change.
• Use strong interpersonal skills to establish and maintain effective working relationships with all levels of court personnel, justice system partners, elective and appointive bodies, and members of the general public.
• Administer projects, as part of a team or as project lead, within the project scope, time constraints, and resource constraints to achieve the desired objective.
• Use work-related computer applications such as e-mail, word processing, spreadsheets, and/or the internet.
• Maintain confidentiality of information and work and exercise discretion.
• Lead, oversee, and coordinate work activities and ensure staff complete responsibilities timely and accurately.
• Work under the pressure of deadlines, conflicting demands, and emergencies.
• Understand, follow, and give written and oral instructions.
• Use independent judgment and make sound decisions.
• Complete all duties as assigned timely and accurately.
• Use correct English grammar, spelling, and punctuation.

Typical Qualifications

Any combination of education and experience which would likely produce the desired knowledge and abilities is qualifying. A desirable combination is as follows:

Experience: A minimum of five (5) years of increasingly responsible experience in an accounting or auditing position, which includes at least two (2) years of management or supervisory experience. Experience in a government agency is preferred.

Education: A minimum of a Bachelor’s Degree or equivalent from an accredited college or university in accounting, finance, business administration, economics, or an applicable liberal arts or other closely related field.

Supplemental Information

Additional Information

Criminal History Requirement: Candidates are required to pass a criminal history background check.

License Requirement: Possession of a valid California Class C driver's license may be required or the ability to provide alternate transportation that meets job requirements.

Physical Requirements: The physical requirements described here are representative of those that must be met by an incumbent to successfully perform the essential functions of this classification.

Personal mobility to work in various office settings, locations and in confined work spaces; manual dexterity to use computers and standard office equipment; ability to lift and carry items occasionally weighing up to seventy (70) pounds; pushing objects weighing up to 200 pounds and pulling objects weighing up to 100 pounds; physical ability to sit for extended periods of time; stoop, reach overhead, bend, crawl, climb stairs and occasionally climb ladders to access equipment; constant finger and manual dexterity to operate a computer keyboard and work with small wiring and cables; vision which can be corrected to a level sufficient to read hand-written, typed and computer generated information and data, as well as computer terminal displays; hearing and speech ability sufficient to enable communication by telephone and in person. Occasional exposure to electrical current.

Work Environment: While performing the responsibilities of this classification, the following work environment characteristics are representative of the environment an employee will encounter.

Incumbents will perform work inside of buildings, in an office environment and in a controlled environmental facility, with little exposure to outdoor temperatures, dirt, or dust. The working conditions are typically quiet but may be loud at times at some locations and will require working alone or closely with others. The noise level and traffic level in the work environment are similar to a busy office. This role requires heavy use of a computer or laptop, including keyboard and mouse, and routine use of other standard office equipment.

Travel to visit other branches within the county, or neighboring counties, and travel to attend professional meetings and trainings in and outside of the county may be required on a frequent basis.

Normal court business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. Projects, maintenance work, and other position duties which impact court operations may necessitate this position working beyond normal business hours or on the weekend. Alternate work shifts may occur.

Disclaimer: This document is intended to describe the general nature and level of work performed by an incumbent assigned to this job classification. It is not intended to provide an exhaustive list of all duties and responsibilities of incumbents so classified.

Reasonable accommodations may be available to a qualified individual with a disability which will enable them to perform the essential functions of the classification.

Application Process

Please submit a complete online application, including responses to the required supplemental questions, at https://www.governmentjobs.com/careers/buttecourt. Applications will not be accepted by other means.

This recruitment will remain open until the position is filled. Applications submitted by 11:59 PM on February 17, 2025, will be included in the initial application review. The best-qualified candidates will be selected to advance to an interview. Applications submitted after February 17, 2025, may not be considered if an applicant is selected for the position following initial interviews.

Butte Superior Court is dedicated to supporting the health and well-being of our employees by providing a comprehensive benefits package as detailed below:

Benefits Contribution:
The Court provides eligible employees with a monthly health insurance contribution ranging from $1,128.34 to $2,908.48 for the 2024 plan year, depending on the number of dependents elected. This contribution can be applied towards the purchase of medical, dental, and vision insurance plans. If the total cost of the selected benefits is less than the contribution amount, the employee pays $0 monthly while still receiving full coverage for medical, dental, and vision insurance.

Health Insurance Plans:
The Court offers a wide variety of medical plans including no cost PPO and HMO plans. Additionally, the Court's low cost dental and vision offerings will help ensure you have a well rounded health coverage to fit your needs.

Cash Back:
Eligible employees that already have qualifying group coverage, rather than enrolling in the Court's health insurance, will receive $440 a month for opting out of coverage.

Leave Benefits

Holidays: Employees receive 14 paid Court holidays, including one floating holiday per year.

Vacation Leave: Employees accrue 8.308 hours of paid vacation per bi-weekly pay period. Accrual at full-time is 216 hours/27 days per year, with the maximum accrual cap set at two times the annual accrual amount.

Sick Leave: Employees accrue 3.692 hours of paid sick leave per bi-weekly pay period. Accrual at full-time is 96 hours/12 days per year without a limit on time accrued.

Management Leave: Exempt employees receive 40 hours of management leave each year, which is accrued pro rata throughout the year, each bi-weekly pay period.

Retirement System:
Membership in the Public Employees Retirement System (CalPERS). The benefit formula is determined by CalPERS regulations and is 2% at age 55 for classic members and 2% at age 62 for new members. Employees pay 100% of the employee contribution and the Court pays 100% of the employer contribution.

Supplemental Benefits

Life Insurance: The Court provides a group term life insurance policy of $25,000. Additional coverage for the employee, the employee's spouse, and/or the employee's dependents may be elected at the employee's cost.

Deferred Compensation Plan: The Court makes available a tax-deferred long-term savings plan (457) that employees may elect to make contributions to.

Employee Assistance Program: The Court makes available a no-cost employee assistance program that offers a wide range of confidential services to employees including but not limited to counseling, legal consultations, financial planning, childcare, adultcare, and more.

Flexible Spending Accounts: The Court makes available a flexible spending account that allows employees to use pre-tax dollars to pay for out-of-pocket medical and/or dependent care expenses to reduce taxable gross wages.

Salary: The salary range consists of five steps, and advancement between steps may occur annually.

Longevity Pay: The Court adds a 3% pay differential above base salary at 10, 15, 20, 25, and 30 years of service.