Fiscal Services Analyst

Position Description

Essential Job Functions

The following duties are typical of those performed by the incumbent in this classification; however, other duties may also be required.

• Coordinates fiscal activities and information exchange between the court and other agencies
• Assists court management in budget preparation and fiscal and strategic analysis
• Coordinates the development and implementation of automated fiscal accounting systems and procedures and standards
• Performs, or oversees the performance of, the preparation of accounting systems documents (e.g. vouchers, encumbrances, warrants, purchase orders, checks, fund transfers, journal entries, etc.) for approval, distribution and adherence to established fiscal controls
• Researches and resolves complex accounting problems that cannot be resolved by fiscal services staff or other court staff
• Prepares and monitors fiscal and budget control journals and records
• Monitors key performance indicators such as budget expenditures and revenue projections
• Compiles and prepares periodic and ad hoc accounting, financial and statistical reports
• Assists with the preparation of regularly scheduled month-end and year-end closing of account ledgers and books
• Performs routine financial and compliance audits, and assists in the examination and evaluation of accounting records, transactions and internal controls
• May monitor the performance of day-to-day accounting including balancing, reconciliation, deposits, transfers, and adjusting entries
• Assists with the review and monitoring of the fiscal portion of court contracts
• Performs analysis of the fiscal impact of law related changes for court management
• Directs or performs fiscal updates to the court’s case management system
• May train other fiscal services staff
• Performs full-scope procurement activities
• Utilize a computer in daily work
• Attend meetings, seminars and workshops, which may include overnight travel
• Perform other duties as assigned

• Generally accepted principles and practices of accounting, auditing, budgeting, procurement, and purchasing
• Complex financial record-keeping procedures
• Laws, rules and regulations influencing governmental accounting and procurement, and auditing operations
• Cost accounting principles and systems
• Computerized data processing as it relates to accounting procedures and practices
• Financial management information systems including general ledger, accounts payable and receivable, and payroll
• Principles and practices of supervision, training, performance evaluation and workloads
• Highly skilled in the use of spreadsheet software programs, (preferably Excel). Proficient with other desktop software programs such as Word

• Work in a confidential manner relative to fiscal and strategic analysis and projects as assigned by court management
• Maintain confidential information in accordance with legal standards and/or Court regulations
• Review and evaluate the work of other fiscal services staff; organize assignments, work independently, and adjust for conflicting deadlines
• Train staff in accounting principles, practices and procedures
• Meet deadlines, maintain professionalism and composure, and function appropriately under pressure or in stressful situations
• Read, understand and apply the basic principles, laws and procedures involved in accounting functions
• Write clear and concise statistical, fiscal, audit and narrative reports
• Analyze fiscal data and draw logical conclusions
• Plan, organize and administer financial programs and services
• Communicate technical accounting concepts and issues in understandable terminology to non-accountant users of financial reports and services
• Communicate effectively, both verbally and in writing, to a variety of audiences
• Establish and maintain effective working relationships with a variety of court personnel, outside agencies and the public

Typical Qualifications

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience: Three (3) years of responsible professional work experience in accounting, auditing, or other closely related responsibilities.

Education: Possession of a Bachelor’s degree from an accredited college or university in accounting, finance, business administration, economics, or a closely related field. Extensive experience may be substituted for a portion or all of the required education.

Desirable: Work experience in a government agency and with procurement activities

Licenses and Certifications: May be required to possess, or obtain by appointment date, a valid California Class C Driver’s license issued by the State Department of Motor Vehicles.

Special Requirements: None

Supplemental Information

PHYSICAL DEMANDS AND ENVIRONMENTAL FACTORS
The physical demands and work environment described below are representative of those an employee typically encounters while performing the essential functions of this position. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements: The physical requirements described here are representative of those that must be met by an incumbent to successfully perform the essential functions of this classification. Reasonable accommodations may be available to a qualified individual with a disability that will enable him/her to perform the essential functions of the Fiscal Services Analyst classification.

Ability to sit for extended periods of time; dexterity and coordination to handle files and single pieces of paper; frequent lifting, carrying, pushing or pulling of objects weighing up to 25 pounds; strength, dexterity and coordination and/or ability to use a computer keyboard and read a video display terminal on a daily basis; vision which can be corrected to a level sufficient to read handwritten, typed and computer generated information and data; hearing and speech ability sufficient to enable communication by telephone and in-person; ability to frequently reach for and/or twist for items above and below desk level, sometimes with the assistance of a ladder or stepstool; frequently moves from place to place within the office; frequently walks short distances; and vision abilities required by the job include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus to enable incumbent to decipher color coded files, forms, complete data entry and read operating instructions and procedures.

Work Environment: While performing the responsibilities of the Fiscal Services Analyst, these work environment characteristics are representative of the environment an employee will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.

Work is performed in an office environment with little exposure to outdoor temperatures, dirt, or dust. The incumbent's working conditions are typically quiet, but may be loud at times at some locations. The noise level and traffic level in the work environment are similar to a busy office. This role routinely uses standard office equipment. Travel to visit other branches within the county and travel to attend professional meetings and trainings in and outside of the county may be required on a frequent basis.

Normal court business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. This position may require long hours and some weekend work, however. Alternate work shifts may occur.

Disclaimer: This document is intended to describe the general nature and level of work performed by an incumbent assigned to this job classification. It is not intended to provide an exhaustive list of all duties and responsibilities of incumbents so classified.

Application Process
Please submit a complete online application, including responses to the required supplemental questions, at https://www.governmentjobs.com/careers/buttecourt. Applications will not be accepted by other means.

This recruitment will remain open until the position is filled, but applications are due by 11:59 PM on March 2, 2025 for initial application review. The best-qualified candidates will be selected to advance to an interview. Applications submitted after 11:59 PM on March 2, 2025 may not be considered if an applicant is selected for the position following initial interviews.