What are the responsibilities and job description for the Fiscal Specialist position at Superior Court of Orange County?
FISCAL SPECIALIST
Deadline to apply for this recruitment: Friday, February 28, 2025, at 11:59 p.m. PST.
This recruitment is open to external candidates, internal OCSC employees and internal OCSC promotions. This recruitment will be used to fill current vacancies, and an eligible list may be established to fill future vacancies.
ANNUAL SALARY
$53,227.20 - $65,624.00
BENEFITS HIGHLIGHTS
Defined Benefit Retirement Plan (2.50% at 67 formula)
Choice of five medical plans
Health Reimbursement Arrangement (HRA)
Vacation and sick leave packages
14 paid holidays per year
Educational & professional reimbursement
Optional deferred compensation program (457 plan)
TELEWORK/ON-SITE OPPORTUNITY
The Fiscal Specialist job classification is eligible for a combination of telework and on-site work assignments after 6 months of employment for employees who are in good standing. Telework must be completed from a pre-designated home-based location within the State of California and employees may be required to report on-site to address business needs.
Telework is at the sole discretion of the Court and may be rescinded with 48 hours' notice, based on needs of the Orange County Superior Court.
Opportunity Details
ABOUT ORANGE COUNTY SUPERIOR COURT
The Orange County Superior Court is the third largest court of general jurisdiction in California. We have courthouses throughout the county, including locations in Orange, Westminster, Fullerton, Newport Beach, and Santa Ana. We have a staff of about 1,500 and an operating budget of nearly $250 million. The Court's Judges, Commissioners and employees are recognized for their high standards of achievement, integrity, and diversity. The Court is committed to ensuring equal access to court services and enhancing public confidence in the court system.
To learn more about the Superior Court of California, County of Orange, visit our homepage at www.occourts.org.
ABOUT THE POSITION
Under limited supervision, the Fiscal Specialist performs a variety of specialized and responsible duties related reviewing and auditing payment information and legal documents, collecting and reconciles monies, reviewing and resolving discrepancies, reviewing, and updating case information; providing customer service, and maintains financial logs; and performs a variety of administrative and paraprofessional duties within area of assignment.
Duties for the classification may include, but are not limited to: Maintains a variety of fiscal records and documents within their area of assignment; extracts, posts, adjusts, audits, receives, refunds, classifies, and reconciles entries; uses various forms of technology including select case management systems and DMV software to perform daily duties; performs a variety of mathematical calculations
- . Interprets complex and/or varied source documents, regulations and procedures and applies these to varied or difficult circumstances including decisions as to which formula or regulation should be applied
- . Reviews fiscal documents prepared by others; may have responsibility for final review of fiscal documents prepared in other departments and for auditing and correcting information submitted
- . Independently recognizes and resolves problems within their area of assignment; recognizes and questions unusual items or charges and exercises initiative in following up to research a variety of sources to locate the cause and determine or recommend appropriate corrective action; takes corrective action within established limits
- . Interfaces with the public and other agencies/departments in an advisory role within their area of assignment; explains complex fiscal systems or procedures in varying situations to others or requiring the resolution of problems. Acts as a resource to staff in the interpretation of regulations and procedures and the processing of work; serves as the final check and expert within the specialized/technical area of assignment
- . Makes decisions within established limits in a specialized area based on specialized knowledge or general knowledge of fiscal needs. Performs final review of claims remitted to the Court requiring the review of sources such as contracts, laws, policies, and procedures in order to verify compliance with requirements and/or determine whether claims are valid; and processes claims for payment. Maintains and monitors control totals for complex fiscal records; checks and verifies the accuracy of multiple data entries into fiscal records; reviews and classifies complex fiscal documents using considerable judgment in the breakdown of sub-categories and fiscal codes. Operates adding machines, calculators, and other office equipment. May operate automated financial systems to perform general accounting duties including entering, accessing, changing and basic manipulation of data and generation of reports; may review and correct computer error reports. Attends and participates in professional meetings; stays abreast of new trends and innovations in the field of accounting, auditing, or fiscal management
- . Performs related duties and responsibilities within area of assignment
- .
FISCAL SPECIALIST
Minimum Qualifications
REQUIRED EDUCATION
High school diploma or GED equivalent.
REQUIRED EXPERIENCE
Two (2) years of full-time (or equivalent) experience in a professional office or legal environment regularly performing accounting, bookkeeping, cashiering, and or financial record keeping duties. Experience in a public agency or legal environment is preferred.
EDUCATION SUBSTITUTION
Possession of an associate in arts degree or an Accounting Certificate which represents completion of all required course work in an accounting curriculum may substitute for six (6) months of the required experience. Note: To receive substitution credit, a copy of your college official transcripts or certification must be included with your application.
DESIRABLE QUALIFICATIONS
Cash handling and customer service experience.
Additional Information
APPLICATION PROCESS
All applicants are required to submit a completed online application and supplemental questionnaire. .
SELECTION PROCESS
SELECTION PROCESS
- STEP 1: Applications will be reviewed by Human Resources to identify candidates who meet the minimum qualifications and/or desirables. It is to your benefit to include all current and previous related work experience. When listing Court experience, please include dates and classification of each position held, if more than one. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.
- STEP 2: Candidates' supplemental questionnaire responses may be evaluated and ranked. Depending on the number of applications, additional assessments and/or screening interviews may be conducted.
- STEP 3: Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview. Placement on the eligible list does not guarantee an interview or employment.
All candidates will be notified via email of their status at each step of the process. Additional steps in the selection process will include a local background check and a reference check.
REASONABLE ACCOMMODATIONS
Orange County Superior Court provides reasonable accommodations for applicants with disabilities, upon request. Please contact the Human Resources Department at HRStaffing@occourts.org if you feel that you will need a reasonable accommodation for any aspect of the selection process.
ELIGIBLE LIST
This recruitment will be used to establish an eligible list for current and future vacancies. The eligible list will remain active until the list is exhausted, or a new recruitment opens.
STATUS NOTIFICATIONS
You will be notified by email during the process of this recruitment through GovernmentJobs.com. Please check your email spam/junk folders and accept emails ending with GovernmentJobs.com and occourts.org. If your information changes, please update your profile at http://www.governmentjobs.com/.
E-VERIFY
The Superior Court of California, County of Orange participates in the E-Verify program which confirms employment eligibility of new hires.
QUESTIONS?
For questions regarding this recruitment, please contact Zenia Lopez at zlopez@occourts.org. .
Orange County Superior Court is an Equal Opportunity Employer
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are numerous discount programs available to Court employees. These include, but are not limited to discounts on hearing aids, pet insurance, local attractions, technology products, wellness services and gym memberships.
ONLINE PRIVACY BENEFIT: Employees may elect to enroll in a voluntary online privacy protection plan provided by IronWall360. This benefit helps protect employee’s online privacy by searching the Internet and locating any personal information and making sure it is removed.
ONLINE PRIVACY BENEFIT: Employees may elect to enroll in a voluntary online privacy protection plan provided by IronWall360. This benefit helps protect employee’s online privacy by searching the Internet and locating any personal information and making sure it is removed.
Salary : $53,227 - $65,624
