Payroll Accountant

Position Overview:

We are seeking a detail-oriented and experienced Payroll Accountant to join our team. The Payroll Accountant will be responsible for managing the full payroll process, ensuring timely and accurate payroll processing, and maintaining compliance with relevant laws and regulations. The ideal candidate will have hands-on experience with Paylocity, strong knowledge of payroll accounting, and the ability to collaborate with other departments to support payroll-related tasks.

Key Responsibilities:

• Payroll Processing:
• Administer and process bi-weekly or monthly payroll for all employees using Paylocity, ensuring accuracy and timely distribution.
• Input and update employee data in Paylocity, including new hires, terminations, salary changes, and benefit deductions.
• Process payroll adjustments such as overtime, bonuses, commissions, and reimbursements.
• Verify the accuracy of timesheets, including reviewing work hours, paid time off (PTO), and vacation balances.
• Compliance & Reporting:
• Ensure compliance with federal, state, and local tax laws, wage laws, and other payroll regulations.
• Prepare and file payroll tax returns, including federal and state tax filings, quarterly reports (e.g., 941, SUTA), and year-end filings (W-2s).
• Work with auditors during annual payroll audits and provide necessary documentation.
• Maintain accurate records and documentation for payroll-related transactions and reports.
• Payroll Accounting:
• Reconcile payroll accounts and prepare journal entries for payroll-related accounts.
• Assist in the preparation of month-end and year-end financial reports by providing payroll data.
• Support accounting team with processing benefits and 401(k) contributions, deductions, and allocations.
• General Support:
• Assist the accounting department with general administrative and accounting tasks as needed.
• Collaborate with HR to ensure accurate benefits enrollment and deductions.

Qualifications:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field (preferred).
• Minimum of 2-3 years of payroll processing experience, ideally within an insurance brokerage or financial services environment.
• Strong experience with Paylocity or similar payroll software.
• Proficient in Microsoft Excel and other MS Office applications.
• Experience with accounting software and reporting tools is a plus.
• In-depth understanding of payroll processes, tax laws, and employee benefit programs.
• Knowledge of FLSA, federal, state, and local payroll regulations.
• High level of accuracy and attention to detail in all aspects of payroll and accounting.
• Ability to troubleshoot and resolve payroll discrepancies effectively and efficiently.

Preferred Qualifications:

• Payroll certifications (e.g., CPP - Certified Payroll Professional) are a plus.
• Prior experience in an insurance brokerage or similar industry.
• Knowledge of employee benefits, including health insurance, 401(k), and retirement plans.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus opportunities

Ability to Commute:

• Chicago, IL 60601 (Required)

Ability to Relocate:

• Chicago, IL 60601: Relocate before starting work (Required)

Work Location: In person

Salary : $55,000 - $65,000