What are the responsibilities and job description for the Accounts Payable Coordinator position at Support Center?
About Tavistock Group
Tavistock Restaurant Collection (TRC), is a portfolio of multiple restaurants and unique brands, with U.S. locations coast to coast, and annual revenues of approximately $125 million. TRC is a wholly-owned subsidiary of Tavistock Group, a private investment organization with a portfolio of 100 companies reaching across five continents.
Why Work Here
- Competitive pay
- Health, dental, and vision insurance, 401(k)
- Generous PTO and career development opportunities
- Staff dining discounts across Tavistock Restaurant Collection
POSITION SUMMARY
Tavistock Restaurant Collection is looking for a detail oriented, results driven trustworthy individual, who will be responsible for the processing, validating and timely recording of Accounts Payable information for restaurants and support center. The ideal candidate will have strong communication skills and always looking to learn, train and collaborate from their peers.
ESSENTIAL FUNCTIONS
Essential Functions Statement(s)
- Ensure accurate and timely processing of authorized invoices
- Ensure timely resolution of invoice errors and exceptions to processing.
- Work with various departments to accurately process invoices, payments and data files
- Complete weekly invoice batch reviews and subsequent posting to general ledger
- Review vendor statements and facilitate resolution of billing discrepancies
- Support accounts payable correspondence to ensure highest levels of support for our restaurants, support center and vendors.
- Audit Accounts Payable Invoices after entry for accuracy
- Process and mail outgoing checks
- Retrieve, sort and distribute incoming mail
- Organize and maintain accounting files and filing systems
- Follow all key controls established in accounting policies
- Complete pre-month-end and month-end processes, duties, exhibits and reports as assigned
- Verify that all transactions comply with financial policies and procedures
- Assist with special projects as needed
- Works independently on day-to-day activities required while also providing support, as needed to the finance department and other departments, as requested.
POSITION QUALIFICATIONS
Competency Statement(s)
- Analytical Skills - Ability to use thinking and reasoning to solve a problem.
- Detail Oriented - Ability to pay attention to the minute details of a project or task.
- Communication, Oral - Ability to communicate effectively with others using the spoken word.
- Working Under Pressure - Ability to complete assigned tasks under stressful situations.
- Organized - Possessing the trait of being organized or following a systematic method of performing a task.
- Problem Solving – Ability to resolve difficult or complicated challenges.
SKILLS & ABILITIES
Education: Bachelor's Degree (four year college or university) preferred
Experience: One to two years related experience; knowledge of restaurant/hospitality industry preferred
Computer Skills: Knowledge of Microsoft Office Suite required. Great Plains Accounting software experience preferred. Compeat software experience preferred
Other Requirements: Ability to work flexible hours preferred.
WORK ENVIRONMENT
Office Setting
Remote Schedule: Aligned with TRC policy, 1 day per week remote.
