Accounts Payable Manager

Job Description: Accounts Payable (AP) Manager

Position Overview: 

The Accounts Payable (AP) Manager oversees and manages the accounts payable process, ensuring timely and accurate processing of payments, compliance with company policies, and adherence to financial regulations. This role involves supervising the AP team, streamlining processes, and building relationships with internal and external stakeholders.

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Key Responsibilities:

Leadership and Supervision:

· Lead, mentor, and manage the accounts payable team, including hiring, training, and performance evaluations.

· Delegate tasks effectively and ensure that all team members meet deadlines and accuracy standards.

· Foster a culture of accountability, collaboration, and continuous improvement.

Accounts Payable Operations:

· Oversee the end-to-end accounts payable process, including invoice processing, payment scheduling, and vendor communication.

· Ensure timely and accurate processing of invoices, credit memos, and 3-way match variances.

· Maintain compliance with company policies, financial regulations, and internal controls.

· Review and approve AP adjustments and vendor account reconciliations.

Vendor and Stakeholder Management:

· Manage relationships with vendors and address any issues related to payments or billing discrepancies.

· Work with internal departments (e.g., Purchasing and Accounting) to resolve invoice discrepancies or workflow challenges.

Process Improvement:

· Identify inefficiencies in the AP process and recommend or implement improvements.

· Ensure proper documentation and record-keeping for audits and reporting.

Reporting and Compliance:

· Prepare and review AP aging reports, KPIs, and other performance metrics.

· Ensure compliance with tax requirements, such as 1099 filings (for U.S. entities).

· Assist with internal and external audits related to accounts payable.

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Qualifications:

Education and Experience:

· Bachelor’s degree in accounting, finance, or a related field (preferred).

· A minimum of 5 years of experience in accounts payable, with at least 3 years in a supervisory role.

· Proficiency in ERP systems (e.g., Sage, NetSuite, Microsoft D365) and Microsoft Excel.

Skills:

· Strong knowledge of accounts payable processes, policies, and best practices.

· Leadership and team management skills, with the ability to motivate and develop staff.

· Exceptional organizational skills and attention to detail.

· Analytical and problem-solving abilities.

· Excellent communication and interpersonal skills.

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Preferred Qualifications:

· Professional certification (e.g., CPA, CMA, or equivalent) is a plus.

· Experience in ERP migrations a plus.

· Experience with acquisitions a plus.

· Familiarity with import industries and wholesalers preferred.

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Working Conditions:

· Typical in-office environment with 10 days remote work option.

· May require occasional extended hours during month-end or fiscal year-end closing periods.