Commercial Operations Administrator

Join one of Rochester's Top Workplaces! 

We would love to welcome you to the team!

Loyal to People. Loyal to Planet.

GreenSpark Solar, loyal to people and planet, creates fiercely local, cost-effective, clean energy options in the Greater Rochester Community.  We feel a huge responsibility to succeed at GreenSpark. As a B Corporation, success is directly tied to honoring our triple bottom line of commitments to people, the planet, and profits (providing capital to grow, revenue to share among our employees, and a return to our investors). It is important work that directly impacts our employees and their families, our customers, and the residents of the communities where we do business, along with our local and broader global environment, but we have fun doing it. Our workplace reflects our values — our office is directly powered by onsite wind turbines and solar panels, our fleet includes all-electric and hybrid vehicles, dogs roam the office, and we strive to be an unabashedly inclusive, diverse workplace.

Our Core Values

GreenSpark is seeking a Commercial Operations Administrator  to join the Commercial Operations division, which executes EPC contracts for large-scale solar installations. This role will ensure smooth day-to-day operations of the division by handling various administrative tasks, managing departmental requests, and providing support to sub-departments such as Project Management, Site Superintendents, Design, and the Electrical Self Performance team. The ideal candidate is a proactive, organized, and detail-oriented individual who thrives in a fast-paced environment and excels at  managing diverse tasks to maintain an efficient workflow.

Essential Job Functions & Key Responsibilities: 

General Administrative Support:

• Act as a central point for triaging departmental requests and inquiries.

• Provide administrative support to Project Managers and Department Managers, while also assisting other team members with manager approval..  Assistance without Manager approval may be extended to Engineers, Superintendents and Self Performance Foreman based on workload and workflow.

Document Management:

• Assist with the compilation and submission of permit applications, including printing and organizing documents.

• Prepare, print, and distribute engineering drawings and other technical documents as needed.

• Manage and coordinate outgoing and incoming mail and deliveries.

Contract and Compliance Assistance:

• Track subcontractor insurance renewals and ensure compliance documentation is current.

• Assist in managing pay applications and related documentation for ongoing projects.

Operational Support:

• Coordinate meetings, manage calendars, and arrange travel for team members.

• Organize department records and support project-related documentation.

• Assist in tracking project progress and maintaining logs, while providing data entry, analysis, compilation, and processing support for department employees.

Workflow

• Help design, and administer a Procore request/ticket system for departmental support requests.

• Provide continuous improvement on the request / tickets system to make sure it evolves with the departmental needs and workflows

Other Duties:

• Provide general office support, including maintaining office supplies and equipment for the division.

• Support ad hoc requests to ensure the smooth operations.

Education & Qualifications:

• High school diploma or equivalent (Associate's degree or higher preferred).

• Proven experience in an administrative role, preferably in a construction

• Strong organizational and multitasking skills.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Suite (gmail, calendar, drive), Adobe Acrobat and office equipment.

• Training or experience with Procore is preferred.

• Familiarity with document management and filing systems.

• Attention to detail and ability to manage multiple priorities.

Perks & Benefits:

• Annual salary range of $60,000 - $75,000

• Weekly pay

• Quarterly bonus potential based on company performance

• 401(k) profit sharing plan

• Comprehensive Medical & Dental Insurance

• Flexible work schedule and hybrid work arrangements.

• 3 weeks of vacation in your first year, followed by flexible paid time off moving forward.

• 12 days of paid sick leave

• 8 paid company-wide closure days

• Wellness Week: Enjoy a paid collective week off for the entire company

• Company-issued cell phone or reimbursement

• Opportunities for professional growth through training and development programs

• Annual company retreat to foster team building and company culture

• Access to Employee Assistance Program (EAP) for confidential support and counseling services

• Pet-friendly work environment

GreenSpark Solar is an equal-opportunity employer committed to diversity in the workplace. We do not tolerate harassment or discrimination of any kind and seek to remove barriers and increase opportunities, access, and advancement for all people. Do not let historical barriers prevent you from jumping on this life-changing opportunity – reach out and ask questions if you have them – we are here!