What are the responsibilities and job description for the Payroll Specialist position at Sustana?
Payroll Specialist – Sustana
Sustana is the leading manufacture of sustainably produced, premium recycled fiber and paper, utilizing post-consumer material to create high-quality, low carbon footprint products. As a trusted voice in recovery, sustainable manufacturing of paper, fibers, and packaging, we help customers, suppliers, investors, and other stakeholders achieve their sustainability goals. We have 12 different locations across North America in three different segments of the pulp and paper industry (Paper, Fiber and Recovery). Notably in De Pere, Wisconsin, Lévis (Quebec region), and the Montreal region, serving a multitude of customers throughout America.
THE ROLE
The Payroll Specialist is responsible for managing payroll processes and tax compliance.
This role ensures accurate payroll administration, maintains HR policies, and guarantees
compliance with labor laws and tax regulations. The ideal candidate has strong attention
to detail, problem-solving skills, and knowledge of payroll software and tax procedures.
BENEFITS
At Sustana, we offer our employees a benefits package for you and your family including:
- Very competitive compensation and a bonus program
- 401(k)
- Dental and health insurances (single and family)
- Paid time off
- Vision insurance (single and family)
KEY RESPONSIBILITIES
The Payroll Specialist will report directly to the US HR Director and will be responsible for processing payroll, ensuring compliance with federal, assisting with benefits administration and related HR functions.
More specifically:
- Process payroll via Ceridian/Dayforce for all employee types, ensuring accurate wage calculations, deductions, and compliance.
- Update and manage payroll records, including new hires, terminations, and pay changes.
- Calculate, withhold, and file payroll taxes while ensuring adherence to federal, state, and local regulations.
- Administer payroll deductions for benefits, retirement plans, and garnishments.
- Analyze payroll reports, streamline operations, and provide payroll-related training.
- Serve as the primary contact for payroll inquiries and ensure confidentiality in handling sensitive data.
- Ensure W-2 accuracy by verifying employee details, wages, and tax withholdings, and assist with corrections as needed.
- Support compliance and audits by providing required payroll records
- Manage state tax compliance by setting up new state tax accounts, handling state unemployment insurance registrations, and ensuring accurate tax rate updates in the payroll HRIS.
QUALIFICATIONS
- Bachelor’s degree in accounting, finance, human resources, or a related field (preferred).
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) from the American Payroll Association (an asset)
- 3 years of payroll processing experience, preferably in a multi-state or/and in a manufacturing environment.
- Experience with Ceridian/Dayforce
- Knowledge of federal, state, and local payroll laws and tax regulations.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Excel and other financial software.
- Ability to handle confidential information with discretion.
- Excellent problem-solving, analytical and communication skills.
- Ability to work independently and meet strict deadlines.
Sustana provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
Work Location: In person
