OFFICE ASSISTANT II

The Health and Human Services Department is seeking an Office Assistant to join their team in the 
Employment & Eligibility branch.

Recruitment Schedule: 
Application Period Closes - Monday, March 24 2025
Written Exam - Monday, April 7 thru Friday, April 11 2025
*If applicable, Bilingual Exam - Monday, April 14 thru Friday, April 18 2025
Hiring Interviews - Monday, April 28 thru Friday, May 2 2025

Under direct supervision, performs a variety of clerical support functions related to the activities and operations of assigned County office.

This job class is journey level in the Office Assistant series. Employees perform a full range of complex tasks and work under direction within a framework of established procedures. At this level, incumbents work with only occasional instruction or assistance. Incumbent's work is reviewed upon completion and for overall results; requires frequent interpretation of policies,procedures and guidelines; and may require the development of recommendations consistent with directives, policies and regulations. This class generally performs tasks which are more complex than those of Office Assistant I and require more independent judgment. Employees may be responsible for an area or work within the scope of a larger program area or recordkeeping system.

For this position, fluency in Spanish or Punjabi is preferred.  A listening/speaking comprehension exam may be required for bilingual candidates in the evaluation process.  Bilingual Pay is an additional compensation.

The eligible list established from this recruitment may be used to fill any future opening(s), including Part-Time and Extra Help, in this class for up to six months.

NOTICE: All correspondences, notices and invitations to test and/or interview will be via e-mail through Governmentjobs.com/NEOGOV. Please be sure to set-up your inbox to receive them or check your junk-mail to make sure you are receiving Sutter County's recruitment communications.  You may also view all correspondences by logging in to your governmentjobs.com profile and clicking on the mail symbol on the top right corner. 


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The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive.  Other related duties may be required and assigned.

1. Acts as receptionist; assists the public in person or by telephone; answers/screens telephone calls and takes messages; provides information/assistance to the public; explains and assists the public in particular departmental policies/procedures; may check in clients for appointments and schedule future appointments.
2. Operates equipment where routines and procedures are well defined and there is little need for interpreting instructions, including intercoms, telephone systems, dispatch radios, microfilm machine and related machines and equipment.
3. Maintains, updates and accesses a variety of manual and computerized records and files; retrieves, prepares, enters, logs, records, tallies and files information; verifies accuracy of information and corrects when necessary.
4. Some positions require typing, word processing and/or data entry of lists, labels, and other materials, letters, memoranda, cases, calendars and other materials from clearly defined sources; proofreads documents and verifies data on source documents before typing or entry; maintains confidentiality of sensitive matters and information.
5. Some positions prepare and input payroll for the assigned department.
6. Calendar items requiring action by self or others in the department.
7. Prepares or receives forms for billing or for use by clients or others in the department; assists clients in filling out forms.
8. Prepares and maintains lists and summaries from data compiled and records kept.
9. Takes and processes or routes information in person or on the phone; may perform initial screening for eligibility in assistance programs or for referral to appropriate department or county personnel; may provide information to clients according to department policy.
10. Operates data entry equipment or computers using routines and procedures that require limited interpretation and application development and guidelines and restrictions are pre-established; verifies data on source documents and proof reads and edits; issues authorized aid documents; produces statistical reports.
11. Operates a variety of office machines and equipment such as personal or mainframe computer, adding machine or calculator, photocopier, stamp machine, labeling machine, fax, etc.; copies, sorts and collates a variety of materials as assigned;
12. Collects money, posts, and prepares deposits and receipts.
13. Maintains inventory of departmental supplies and initiates requests for new or additional materials.

EXAMPLES OF MARGINAL DUTIES

1.  Acts as back-up to other clerical staff in their absence.
2. Receives, opens, sorts and distributes incoming/outgoing mail and other materials according to readily identifiable department codes or instructions.

Ability to:   Establish and maintain effective interpersonal relations with clients, the general public and personnel at all organizational levels; communicate effectively both orally and in writing; maintain accurate records; operate standard office equipment; and utilize various software programs relevant to the position; some positions may require typing or equivalent data entry skill at 45 W.P.M.; shorthand may be required for some positions; if stenography is required, the minimum speed is 80 W.P.M.

Education and Experience:  Equivalent to the completion of twelfth grade; at least one year of clerical experience; or any equivalent combination of training or experience which provides the required skills, knowledge and abilities.Essential duties require the following physical skills and work requirements:
Requires the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area of the office to another; some positions require sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing, filing, data entry, shorthand, and/or use of calculators, ten-key adding machine, or other office equipment or supplies.

Recruitment Process
The recruitment process for this position includes completing an application, typing test and participating in oral interview(s).  Please notify the Human Resources Department prior to the final filing date for this position if you believe you have a disability, which would make it difficult to participate in any portion of the recruitment process and would require reasonable accommodation. Sutter County reserves the right to require medical documentation concerning the need for accommodation. Offers of employment are contingent upon investigation of employment history, references, drug testing, medical review/exam and fingerprinting in addition to other appropriate requirements of the position.

NOTE: Sutter County utilizes E-Verify to confirm the eligibility of employees to work in the United States.

The County of Sutter is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodation to qualified individuals with disabilities.  Sutter County encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer.

Salary : $37,918 - $52,312