Administrative Specialist

Administrative Specialist
Do you enjoy helping others and making people feel welcome? Are you someone who thrives on consistency, organization, and being a calming presence in a busy office? If so, we’d love to meet you.

We are a close-knit, professional team in Pensacola, FL, looking for someone who enjoys building genuine, long-lasting relationships with clients and helping them feel taken care of every step of the way. In this role, you’ll play a key part in ensuring our clients have a warm, positive experience every time they interact with our office.

What You’ll Be Doing

• Warmly greet and assist prospective and existing clients by phone, email, and in person
• Manage a busy calendar and carefully schedule client appointments
• Keep the office communication running smoothly (voicemails, emails, text messages, etc.)
• Maintain and organize important client records and correspondence
• Send out appointment reminders, thank you notes, birthday greetings, and other thoughtful messages
• Keep the office neat, welcoming, and organized
• Support team members with day-to-day tasks to keep everything running seamlessly

We’re Looking for Someone Who Is…

• Caring and dependable – You genuinely enjoy helping people and following through on promises
• Detail-oriented and reliable – You take pride in your accuracy and love staying organized
• A team player – You enjoy being part of a team and helping others succeed
• Steady and calm – You remain composed in a fast-paced environment and are adaptable to change
• Professional and kind – You communicate with warmth and respect, both in writing and over the phone

Requirements

• High School Diploma or equivalent
• 2 years of experience in a professional office setting
• Comfortable with Microsoft Office Suite and using CRM systems
• Previous experience in financial or client service fields is a plus
• Strong phone skills and polished communication
• Ability to prioritize tasks and manage time with care

Why You’ll Love Working With Us

• A team-oriented culture
• Clear routines and systems that support your success
• The opportunity to truly make a difference in the lives of our clients
• A professional yet friendly atmosphere where your efforts are appreciated

We understand the value of a calm, dependable presence in a busy environment—and if that sounds like you, we would be thrilled to hear from you. Apply today and take the next step in a role where your steady support can truly shine.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Pensacola, FL 32502 (Required)

Work Location: In person

Salary : $20 - $22