Accounts Payable Clerk

JOB SUMMARY:

Process accounts payable transactions as well as researching/resolving of invoice discrepancies and responding to inquiries in an accurate and timely manner.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Reconciles amounts owed by comparing invoices to purchase orders or other records.
• Enters invoice amounts into the accounting/ERP system.
• Responds to inquiries from Swanson team members in a timely manner.
• Serves as backup to the weekly and ad-hoc check runs.
• Conducts research to determine appropriate resolution of discrepancies.
• Codes freight, utility, and other non-PO invoices in preparation for processing.
• Assists with vendor requests and reconciliation of vendor statements as assigned.
• Monitors the receipted but not vouchered report and drives resolution.
• Files supplier invoices weekly
• Reviews and maintains the checklist of reoccurring expenditures to ensure all charges are posted in the correct month.
• Performs the electronic selection and processing of online invoices for UPS and FedEx.
• Escalates issues as appropriate to management’s attention.
• Enhances professional growth and development through participation in educational programs, current literature, meetings, workshops, etc.
• Perform related duties as assigned by Controller.
• Maintain compliance with all company policies and procedures.

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• Must have a high school diploma or equivalent.
• Must have minimum of three (3) years of experience in accounts payable or related experience.
• Performs work under minimal supervision.
• Ability to work as part of a team.
• Ability to effectively communicate with internal and external customers.
• Proven ability to meet deadlines and follow directions.
• Proficient computer skills, including Microsoft Excel, Word, and ERP system.

PHYSICAL REQUIREMENTS:

• Ability to safely and successfully perform the essential job duties consistent with ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Ability to work safely and adhere to the Swanson Safety System in daily job duties.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Experience:

• Accounts Payable: 3 years (Preferred)

Ability to Commute:

• Morgantown, WV 26508 (Required)

Work Location: In person