Administrative Assistant to Corporate Operations

Franklin Companies, a local industry leader specializing in developing, constructing, and managing high-quality residential properties,  is looking for someone to support the Operations, Finance, and Human Resources Functions.

The ideal person will have one or more years working in a support role in an administrative role supporting corporate operations and human resources or operations.

JOB DUTIES

• Create internal marketing materials for Operations and HR initiatives
• Create and maintain shared data locations in SharePoint
• Work with the Regional Operations, Culinary, Clinical, and other key people to edit, format, and disseminate field training and manuals
• Draft letters from dictation
• Create Spreadsheets for Operations
• Tracking Sales Information
• Creating Graphs from Sales or HR data
• Creating ad-hoc reports in various company systems
• Provide general telephone support
• Coordinates Monthly Newsletters and Activities Calendars
• Make updates to websites
• Prepare business correspondence
• Arrange for deliveries and overnight correspondence
• Prepare meeting rooms and greet guests, arrange for meals or refreshments
• Run office errands as needed
• Order supplies
• Check Google reviews for various entities
• Assisting with the WOTC information
• Update job postings and review resumes received for open positions
• update policies as directed and communicate changes to the field
• Run reports out of operational and HR systems
• Send out Birthday and Anniversary Recognition
• Send out information to all New Hires
• Administers the Survey Monkey
• Other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Fluency in English: reading, writing, speaking, and understanding. Bi-lingual in Spanish is a plus.
• Ability to communicate effectively with all levels of management, employees, residents, family members, and outside contacts.
• Self-motivated with good decision-making capabilities, able to take little direction and produce results.  
• Takes initiative in seeking work, clarification, and details when the information is unclear. 
• This person will exhibit leadership in moving projects from start-up to completion.  
• Willing to learn, evaluate matters from different perspectives, exhibit a high level of customer service and appropriate professional communication (written and verbal)
• Patience, tact, and cheerful disposition; ability to work collegially and model a collaborative teamwork approach.
• Unquestionable integrity with absolute respect for the sensitivity and confidentiality of employee and resident records and the company's proprietary information.
• Ability to seek out new methods and willing to incorporate them into existing practices when applicable.
• Prompt, dependable, and able to perform the required duties regularly and predictably.

EDUCATION AND WORK EXPERIENCE

• Proficiency working with Microsoft Office Products (Intermediate Excel experience along with Business Analytics software a plus
• Professional level communication skills (verbal and written
• Proficiency in using office equipment (postage machine, copier, sorting, and collating, etc.
• Able to organize information and report results from multiple inputs
• Able to work with confidential financial and Human Resources information
• Associate or bachelor’s degree in business management, related discipline, or high school diploma with commensurate work experience Preferred.
• 1 years of administrative work in an office environment supporting operations, sales, or HR department is a plus
• 2 years’ experience using Microsoft Office and Outlook software.
• 1 years’ experience working in multi-level business databases, preferably Yardi or Onesite, and in HR Information Systems.

PHYSICAL REQUIREMENTS

The following physical demands are representative of those that must be met to perform the essential functions of this position successfully:

• Sit up to 75% of the workday.
• Stand and/or walk periodically throughout the workday.
• Occasionally push or pull up to 35 pounds unassisted. Must be able to lift to 25 pounds.
• Occasionally kneel, bend, and reach.
• Must have good manual dexterity for typing and operating machinery, including computers.
• Requires continuous mental and visual attention to diversified operations

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8-hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• Office Administrative: 1 year (Required)

Language:

• English (Required)

Work Location: In person

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Expected hours: 40 per week

Salary : $22 - $27