What are the responsibilities and job description for the Administrative Secretary: Full-Time, M-F 8:00am-4:30pm, Pre-Surgical Testing position at Swedish Hospital Part of NorthShore?
JOB SUMMARY
Provides clerical services to support the function and staff of the surgical services in providing optimal patient care.
RESPONSIBILITIES
Essential Functions
* Demonstrates a commitment to the mission of Swedish Hospital and demonstrates a service orientation and adheres to all responsibilities and standards of the Hospital.
1. Coordinates unit activities.
2. Functions within the Surgical Services Computer System.
3. Participates in preparation and maintenance of the patient record.
4. Enters charges and other data for statistical reports to support the business function of the departments into computer.
5. Orients new/relief secretaries to the job responsibilities.
6. Attends in-services and staff meetings.
7. Organizes and maintains work area for function and cleanliness.
8. Rotates within Surgical Services Department.
9. Assists unit managers with typing, i.e.; reports, forms, letters.
PATIENT CARE/AGE SPECIFIC RESPONSIBILITIES AND QUALIFICATIONS
Greets and communicates with patients of all ages, from pediatric to geriatric. Responsible for meetings the needs of patients of all ages.
QUALIFICATION/BASIC JOB REQUIREMENTS
• High School graduate or equivalent; medical terminology.
• Previous hospital or medical office experience, 1-2 years preferred.
• Good use of written and spoken English language and telephone etiquette.
• Simple math skills.
• Able to learn quickly.
• Previous skill in use of computer, fax, copies, office machines.
LICENSE/CERTIFICATION
N/A
MANAGEMENT RESPONSIBILITY
N/A
INTERNAL AND EXTERNAL CONTACTS
• Patients, families, visitors
• Doctors, doctor’s office personnel
• Nursing home staff
• Ancillary department staff
• Service personnel
ENVIRONMENT
• Primarily a sedentary job (80%), with some standing (10%) and walking (10%).
• May need to lift containers with office supplies.
• Needs to be able to work with equipment and files at different heights.
• Exposure to noise of telephone/business machines; work area well lighted, at room temperature.
• Some exposure to airborne disease from contact with public and patients.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.