What are the responsibilities and job description for the Office Assistant position at Sweets Design Build Inc?
Job Overview
We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support and assisting with various tasks. This position requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Duties
- Greet and assist visitors in a professional manner, ensuring a positive first impression of the office.
- Manage incoming calls when needed and emails, demonstrating excellent phone etiquette and customer/vender support skills.
- Maintain office organization by managing files, documents, mail handling, and supplies efficiently.
- Perform data entry tasks with accuracy, including typing reports, accounts payable, and correspondence.
- Assist with scheduling appointments and managing calendars for staff members when needed.
- Utilize QuickBooks for basic accounting tasks, including invoicing and tracking bills and expenses.
- Provide administrative support to various departments as needed, including proofreading documents for accuracy.
- Collaborate with team members to ensure smooth office operations and address any issues that arise.
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite and QuickBooks.
- Excellent office skills with the ability to prioritize tasks effectively.
- Strong proofreading skills to ensure high-quality documentation.
- Demonstrated ability to provide outstanding customer support and maintain professionalism at all times.
If you possess these skills and are eager to contribute to our dynamic team, we encourage you to apply for this exciting opportunity as an Office Assistant.
Job Types: Full-time, Part-time
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Day shift
Work Location: In person