What are the responsibilities and job description for the Project Coordinator/Project Manager Assistant & AR Billing position at SWI Wyoming?
Job Opportunity: Project Coordinator / Project Management Assistant & AR Billing
Location: Wyoming
Type: Full-Time
About the Role: SWi, LLC is seeking a highly organized and service-oriented individual to join our team as a Project Coordinator/Project Management Assistant and AR Billing Specialist. If you're a proactive problem-solver with excellent communication skills and a passion for delivering outstanding customer service, this could be the perfect role for you. You'll play a key part in coordinating projects, maintaining strong client relationships, and supporting our team with billing and accounts receivable duties. Salary wages start at $60,000-$65,000 yearly, DOE.
We are looking for someone with a keen attention to detail who thrives in a fast-paced environment, has experience in commercial projects, and excels at multitasking under pressure.
Key Responsibilities:
- Project tracking and coordination
- Review contracts and ensure insurance compliance
- Track project bonding and liaise with subcontractors
- Maintain lien waivers and project documentation
- Utilize QuickBooks (desktop) for billing and accounts receivable
- Assist with Accounts Payable on projects
- Coordinate subcontractors and ensure compliance with terms
- Assist with crew scheduling and ensure deadlines are met
- Manage communications with clients, vendors, and team members
- Provide clear and complete project documentation
- Maintain high-quality customer service to support SWi's legacy
Qualifications & Skills:
- Commercial project experience required
- Strong contract review and insurance compliance experience
- Knowledge of project bonding and tracking
- Familiarity with QuickBooks Desktop
- Experience with subcontractor coordination and compliance
- Excellent communication skills (verbal and written)
- Highly organized with the ability to manage multiple tasks simultaneously
- Strong time management skills with the ability to meet tight deadlines
- Ability to adapt to new situations, policies, and procedures
- Demonstrated leadership skills with a positive, team-oriented attitude
Why Join SWi, LLC? Since 2014, SWi, LLC has been the trusted name in fencing products, installations, and automatic gate installations, handling everything from small repairs to large commercial and government projects. With a focus on high-quality workmanship and excellent customer service, SWi has built a reputation for delivering results efficiently and professionally across Wyoming and neighboring states.
Benefits:
- Competitive wages
- Medical, holiday, vacation, and SEP benefits
- A collaborative and positive work environment
A Day in the Life: Your typical day will involve interacting with a great team and customers, ensuring smooth project flow, and assisting with billing and scheduling. The work schedule is Monday-Friday, from 8:00 AM to 5:00 PM.
Are You Ready to Join Our Team? We understand your time is valuable, so we've made our application process quick and easy. If you believe you're a great fit for this role, please take a few minutes to fill out our mobile-friendly application. We look forward to reviewing your information and hopefully meeting you soon!
Must be able to pass a 10-year background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing.
Salary : $60,000 - $65,000
