What are the responsibilities and job description for the Office Administrator position at Swimming Pool Construction Company?
Job Summary
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will be responsible for managing the daily operations of the office, ensuring efficient workflow, and providing support to staff and management. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Responsibilities
- Oversee daily office operations and ensure a productive work environment.
- Manage schedules and calendars for team members, coordinating meetings and appointments effectively.
- Handle vendor management, including communication and contract negotiations.
- Supervise administrative staff, providing guidance and support as needed.
- Maintain organized filing systems for both physical and electronic documents.
- Implement effective office procedures to enhance efficiency and productivity.
- Exhibit excellent phone etiquette while managing incoming calls and inquiries.
- Assist with medical office management tasks as required, ensuring compliance with relevant regulations.
- Collaborate with team members to facilitate smooth operations across departments.
Qualifications
- Proven experience in an administrative or clerical role is preferred.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent verbal and written communication abilities.
- Proficiency in schedule management and calendar coordination.
- Experience in vendor management is a plus.
- Familiarity with construction office management practices is advantageous but not required.
- Ability to supervise a team effectively while fostering a collaborative work environment.
- Strong attention to detail with a commitment to maintaining high standards of accuracy.
If you are an enthusiastic individual who thrives in a dynamic office setting, we encourage you to apply for this exciting opportunity as an Office Administrator.
Job Type: Full-time
Pay: $27.00 - $32.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Kailua Kona, HI 96740 (Required)
Ability to Relocate:
- Kailua Kona, HI 96740: Relocate before starting work (Required)
Work Location: In person
Salary : $27 - $32