Manager, Executive Administrator CEO

What does an Executive Administrator to the CEO at Swire Coca-Cola do? At Swire Coca-Cola, You will be the Assistant to the CEO of the company and over see a high performing team of Executive Assistants that are vital in providing high-level administrative support to our executives and leadership teams. This dynamic role involves managing schedules, coordinating meetings, and handling communications to ensure everything runs smoothly. You'll be responsible for organizing and maintaining executive files, preparing detailed reports, and assisting with exciting special projects. With your exceptional organizational skills, keen attention to detail, and ability to handle confidential information discreetly, you'll be a crucial link between our executives and other key stakeholders. Responsibilities: Provide proactive support to the office of the CEO, including the CEO, General Counsel Chief of Staff, direct reports and other executive leaders Liaise with key business partners, brand partners, board members and vendors Provide leadership and oversight to manage the priorities and workload of the Executive Assistants to ensure they are providing excellent support to the Executive leaders they support Proactive calendar management including prioritizing and resolving related conflicts, schedule appointments, meetings and agendas, and maintaining an organized office Manage planning for key function routines (leadership meetings, outings, business planning, etc.) conducted both in the USA and internationally Stakeholder engagement, including drafting critical correspondence with key stakeholders, partners and business Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company’s Travel Policy Provides support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.  Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support Active management of vendor contracts and agreements, including engagement in negotiating competitive rates, communication of pending expiration and renewal and updates for corporate events and executive memberships Performs general clerical duties including but not limited to scanning, copying, filing, and data entry; collects and opens mail; completes various forms, including purchase requisitions, shipping requests, travel expense reports, and requests for payment Lead the administrative team, including establishing ways-of-working,collaborative spirit, and shared learning Occasional travel required (15%)     Requirements: Bachelor’s degree in Business, Communications, or related field 5 years of experience in administrative support roles, including prior experience supporting an executive-level leader Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint Experience with expense report systems (Concur preferred) #LI-SB1