People and Culture Coordinator

About Swords to Plowshares

Founded in 1974, Swords to Plowshares is a community-based not-for-profit organization that provides counseling and case management, employment and training, housing, and legal assistance to veterans in the San Francisco Bay Area. We promote and protect the rights of veterans through advocacy, public education, and partnerships with local, state, and national entities. Believing that war causes wounds and suffering that last beyond the battlefield, our mission is to support veterans as they navigate the challenges of post-military life, and to prevent and end veteran homelessness through wrap-around care and informed advocacy.   To learn more about Swords to Plowshares, please visit our website at www.swords-to-plowshares.org.

Job Title:  People and Culture Coordinator

Location:  War Memorial Building, 401 Van Ness St. San Francisco, CA 94102

Schedule (Days and Hours): Monday-Friday 9am – 5pm

Reporting Type (In-person, Hybrid, or Remote): In-person 3 days per week, Remote 2 days

Employment Type (Non-exempt / Exempt) AND (Full-Time/Part-Time/ On-Call):

Full-time Non-exempt

Salary Range (Hourly if Non-Exempt, Annual if Exempt): $31.73 to $34.16 per hour

Summary (of position):

Swords to Plowshares seeks People Coordinator. This position will report to the People Resources Manager and, as part of the People and Culture department, support the organization in all areas including cultural humility, employee well-being and culture, workforce improvement, staff training and professional development tracking. The People and Culture Coordinator is part of the People and Culture team and will work closely with the People Generalist, People Resources Manager, DEI specialist, and the Director of People and Culture.

The successful candidate will have some HR experience working in a community-based setting and working with staff from diverse backgrounds, including former or current veterans, people with lived experience, and people that hold identities that have been marginalized by society. This position is responsible for supporting Swords’ and individual employees in a wide range of areas, including benefits, performance and interpersonal issues, recruiting and onboarding, employee morale and retention, and training.   

Our staff of approximately 200 people works to achieve a racially, socially, and economically just society in which all veterans can thrive. Swords to Plowshares’ commitment to addressing institutional racism works to ensure all veterans have equal access to support, resources, and services. We seek someone who understands that any organization is only as good as the people who work there, the relationships that they establish and sustain, and the organizational culture that ensures everyone is heard and valued. The successful candidate will welcome feedback, be open to new ideas, and support personal growth and development and organization-wide improvement. In addition, the successful candidate must understand that discretion in this role is paramount as is the ability to create safe, candid, and confidential spaces for staff to communicate concerns.

Responsibilities:

HR Administration & Compliance

• Serve as the initial point of contact for employees and external service providers with HR-related inquiries.
• Ensure compliance with local, state, and federal employment laws and regulations (e.g., leaves of absence, ADA, employee relations, and compensation).
• Assist in completing HR-related forms (e.g., unemployment and disability claims, annual EEOC reporting, employment verifications).
• Maintain and update the HRIS (Kronos), ensuring accurate employee data.
• Compile reports from HR systems as needed.
• Assist in managing new hire orientation logistics (e.g., updating org charts, staff directories).
• Support the complete offboarding process, including terminations, exit interviews, final pay.
• Maintaining internal drives and several logs and trackers.

Culture & Employee Relations Support

• Assist in coordinating and organizing employee engagement initiatives (e.g., annual summer picnic and holiday party).
• Support the People and Culture Department in addressing employee relations matters, helping document concerns and resolutions.
• Assist in tracking and evaluating employee morale, including survey distribution and feedback collection.
• Help facilitate employee recognition programs and engagement efforts.

Training & Learning Coordination

• Assist in maintaining the training calendar and tracking employee participation in required training (e.g., HIPAA, safety, management development).
• Coordinate logistics for training sessions, including scheduling, materials, and vendor communication.
• Support the People Resources Manager with performance appraisal tracking and distribution.
• Track and maintain employee certifications and licenses, including DMV Pull Program, Bar renewals, and TB testing compliance.

Collaboration & Support

• Work closely with the People Resources Manager and Director of People & Culture to ensure all needs of the department are met.
• Provide administrative support for HR projects and process improvements.

Desired Qualifications:

Experience:

• 1-3 years of HR experience (preferably in a nonprofit or mission-driven organization).
• Knowledge of basic HR functions, employment laws, and best practices.
• Strong attention to detail, organization, and ability to manage multiple priorities.
• Excellent communication and customer service skills.
• Must be detail oriented.
• Experience with HRIS systems and Microsoft Office Suite.
• Strong grasp of Zoom, Teams, Outlook, Zen Desk, and other technology required for the role.
• Time management and confidentiality are required.

 Benefits Information (For employees 50% FTE / 20 hours per week or more):

Compensation is based on a competitive public interest salary scale. Swords to Plowshares offers a generous benefits package:

• 100% Company Paid Medical, Vision, Acupuncture, and Dental Coverage. STP covers partial dependent coverage cost. (Agency paid Annual Medical Deductible paid via Navia HRA Card )
• 20 mental health counseling appointments available to all employees, regardless of Full-time status, at no cost to employees.
• 403(b) retirement plan immediate enrollment
• 17 vacation days in the first year for full time employees, and progressive afterward & 13 holidays each year.
• Legal Benefit, Employee Discount Program, Pet Insurance, and Commuter Benefit.
• Supportive environment, 1-hour Paid lunch Period, and Annual Education/Training allowance available to all employees.

Please note: Any employee who is on-call, in a temporary position, and/or less than 50% FTE status is not eligible for benefits aside from the company sponsored EAP, paid lunch hour, and supportive environment. Vacation, sick and time off are pro-rated based upon FTE percentage.

 Organizational Values Statement of Intent:

Swords to Plowshares is fully committed to the ongoing work of upholding our values and fostering a supportive culture for all staff and veteran clients. For us, this is a process and not a destination. We embrace the principles of cultural humility to create spaces where all people feel welcome, heard, and valued.  We stand against injustice and discrimination of all kinds. We understand that the veteran community encompasses a multitude of identities, and we believe that our staff and board should as well. We encourage applications from all qualified individuals. 

 Equal Employment Opportunity Statement:

At Swords to Plowshares, we believe in creating an inclusive and welcoming environment for all. We are proud to be an Equal Employment Opportunity employer and do not discriminate against any employee or applicant based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or status as a protected veteran. We are committed to compliance with all state and local laws governing nondiscrimination in employment. We are dedicated to affirmative action and providing equal employment opportunities for everyone. We strive to ensure that all individuals—regardless of race, color, religion, sex, national origin, disability, or veteran status—are treated fairly and have access to the same opportunities in alignment with federal regulations (Executive Order 11246, Section 503 of the Rehabilitation Act of 1973, and the Vietnam Era Veterans' Readjustment Assistance Act of 1974).

If you need assistance or accommodation due to a disability, please don’t hesitate to reach out to us at employeesupport@stp-sf.org. We’re here to help.

Salary : $32 - $34