Human Resources Manager

Human Resources Manager

Location: Symphony Manor
Reports To: Administrator/Executive Director
Job Type: Full-Time

Position Summary:

The Human Resources Manager is responsible for overseeing human resources functions, staff scheduling, resident fund management, and overall business office operations in compliance with New York State (NYS) regulations. This position ensures the effective administration of HR policies, staff coordination, financial oversight, and regulatory compliance to support the daily operations of the adult home.

Key Responsibilities:

Human Resources Management:

• Oversee the recruitment, hiring, and onboarding of staff, ensuring compliance with NYS Department of Health (DOH) and Department of Labor (DOL) regulations.
• Maintain employee records, including background checks, health assessments, and required certifications.
• Administer employee benefits, including health insurance, workers’ compensation, and retirement plans.
• Ensure compliance with labor laws, including FMLA, FLSA, ADA, and NYS labor laws.
• Manage employee relations, conflict resolution, disciplinary actions, and investigations as needed.
• Develop and implement HR policies and procedures to align with NYS regulatory requirements.
• Coordinate staff training, including mandated in-service education and professional development.

Staff Scheduling & Payroll:

• Develop and maintain staff schedules, ensuring proper coverage in compliance with NYS staffing requirements.
• Track employee attendance, monitor overtime, and ensure payroll accuracy.
• Work with department heads to adjust schedules as needed based on census and operational needs.
• Process payroll and ensure accurate timekeeping, coordinating with payroll providers as necessary.

Compliance & Administrative Support:

• Ensure the facility complies with NYS DOH regulations related to human resources, scheduling, and financial management.
• Participate in audits, surveys, and inspections, ensuring proper documentation and compliance.
• Maintain confidentiality and security of resident and employee records.
• Support the Administrator and leadership team with administrative and operational tasks as needed.

Qualifications & Requirements:

• Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field (preferred).
• 3 years of experience in human resources, scheduling, payroll, and business office management, preferably in an adult home, assisted living, or healthcare setting.
• Strong knowledge of NYS labor laws, Medicaid/Medicare billing, and financial regulations for adult care facilities.
• Experience with HR and accounting software (e.g., ADP, QuickBooks, Paychex, or similar systems).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational, problem-solving, and communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Knowledge of NYS DOH regulations and resident rights (preferred).

Working Conditions:

• Full-time, on-site position in an adult home facility.
• May require occasional evening or weekend availability for staff coverage or emergency situations.

Salary & Benefits:

• Competitive salary based on experience.
• Health, dental, and vision insurance options.
• Paid time off, holidays, and professional development opportunities.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• On call

Ability to Commute:

• Lancaster, NY 14086 (Required)

Work Location: In person

Salary : $60,000 - $65,000