Executive Admin Assistant

Job Summary:

We are seeking an organized and detail-oriented Executive Admin Assistant (EAA) to join our team. The ideal candidate will have excellent communication skills, be adept at multitasking, and thrive in a fast-paced environment. The EAA will be responsible for supporting the office's daily operations, ensuring smooth and efficient functioning of the office.

Key Responsibilities:

• Administrative Support:
  • Manage and organize office communications, including emails, phone calls, and mail distribution.
  • Coordinate and schedule meetings, appointments, and travel arrangements for staff.
  • Assist in preparing the monthly Board report and ensure they are sent out in a timely manner each month.
  • Attend Board meetings to take notes and type up Board meeting minutes.
  • Maintain office supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders, and verifying receipts.
• Document Management:
  • Prepare, organize, and store documents electronically.
  • Manage digital filing systems to ensure all documents are accessible and secure.
• Office Management:
  • Oversee the maintenance of office equipment and coordinate repairs or replacements.
  • Ensure the office environment is clean, safe, and conducive to work.
• Human Resources Support:
  • Assist in onboarding new employees, including setting up workspaces, providing initial orientation, and managing paperwork.
  • Assist with Employee terminations, including organizing the return of equipment and processing the exit.
  • Maintain employee records and assist with HR tasks like payroll preparation.
• Financial Administration:
  • Assist with the annual financial and security audits.
  • Deposit checks.
  • Scan and forward documents received in the mail.
• Customer Interaction:
  • Serve as the first point of contact for visitors and clients, providing excellent customer service.
  • Provide assistance to customers requesting due diligence documentation.

Qualifications:

• High school diploma or equivalent; further education or certification in office management/administration is a plus.
• Proven experience as an Office Administrator, Office Assistant, or similar role.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to work independently with minimal supervision and as part of a team.
• Discretion with confidential information.

Skills:

• Multitasking
• Problem-solving
• Attention to detail
• Interpersonal skills
• Adaptability

  Benefits Include:

• Medical
• Dental
• Vision
• FSA/DCA
• Life Insurance
• Short & Long Term Disability
• Paid Time Off
• Holidays
• 401K with Matching

Must live in Austin, TX.

Must be legally authorized to work in the U.S. without sponsorship.

Please submit resume/CSV for consideration.

Salary : $60,000