What are the responsibilities and job description for the Studio Operations Coordinator position at Syndicatebleu?
Our client, an Entertainment Company, is looking to hire a Studio Operations Coordinator on a freelance basis for their gaming team, ASAP!
Location: Hybrid in Boston, MA
Duration: 6 months
Responsibilities
- Foster a work environment that supports exceptional game development by providing essential resources, infrastructure, and internal support.
- Partner with facilities and security to create a top-tier workplace, both in-office and remote, focusing on office design, health & safety, and administrative support.
- Collaborate with IT on cybersecurity, software rollouts, infrastructure updates, and hardware support for team members.
- Work with Production, HR, and Hiring Managers to ensure smooth onboarding and provide best practices for new hires.
- Lead operations projects, meetings, and priorities, ensuring follow-through on action items and keeping initiatives on track.
- Promote transparency and resource coordination across teams to share updates and escalate issues.
- Organize and ensure successful team events, following company guidelines for bonding and celebrating achievements.
- Manage studio lead’s calendar, scheduling meetings, trainings, and networking events.
- Handle domestic travel logistics, including scheduling, meeting details, and itineraries.
- Manage service tickets and tasks for assigned executives and teams.
- Reconcile expenses, complete reports, and provide guidance on company processes to team members.
- Process purchase orders and invoices events, construction, and ongoing facility's needs.
- Address unforeseen projects, issues, and troubleshooting within the role’s scope.
Qualifications:
- 5 years’ experience working in an Office or Studio Operations and/or Executive Support role.
- Experience with Facilities Support and/or, Office Coordination, and Event Management highly desired.
- Consistent ability to focus on priorities – prioritization, problem solving, multi-tasking, and meeting project goals.
- Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook
- Strong organizational and time-management abilities
- Exceptional attention to detail as well as ability to see the big picture
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