What are the responsibilities and job description for the Administrative Assistant position at Synectics Inc?
Job Description
Job Description
Job Description :
The Administrative Assistant will make independent decision regarding planning, organizing, and scheduling of more complex administrative support.
We seek an experienced professional who will coordinate, integrate and implement assigned administrative or staff functions.
Provide assistance and training to lower-level employees.
Truck Check-In & Check-Out - Handle paperwork and ensure all required documents are processed.
Customer Service - Interact with truck drivers and logistics personnel.
Data Entry & Computer Work - Maintain accurate records of truck check-ins / outs.
High-Volume Environment - Manage up to 745 trucks per day.
Plans, coordinates and confirms logistics for more complex meetings and travel.
Solicit, collect and organize documentation and data, performing moderately complex data entry into one or more systems.
Schedule and coordinate meetings, diaries and travel arrangements.
Apply detailed knowledge of department operations and infrastructure, policies and procedures to perform moderately complex administrative processes.
Handle complex clerical, administrative, technical or customer support issues under minimal supervision, while escalating only the most complex issues to appropriate staff.
Other duties as assigned
Qualifications :
High school diploma, secondary education level
Transportation and logistics experience
Logistics / Dispatch Experience (Preferred)
Customer service support
Basic Microsoft Office skills
Experience handling documentation
General office experience handing out paperwork to truck drivers
Schedule : Monday through Friday 6 : 00 aM-3 : 00 PM; with overtime available
Benefits :
Healthcare Insurance : Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.
Dental Insurance : Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.
Vision Insurance : Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan : The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.
Technical Certification Bonus : Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.
Synectics is an equal opportunity employer.
