What are the responsibilities and job description for the Operations Specialist Essential position at Synectics Inc?
Job Description
Job Description
Job Description :
Time and Expense Reporting : Understand procedures and rules associated with time and expense reporting for union / nonunion employees.
Conduct periodic reviews of time reports and expenses to ensure report integrity and accuracy.
Maintain proficiency in required timekeeping systems.
Process department human resource functions with related employee change requests.
Office Management and Customer Service Support : Coordinate and initiate individual and group meetings as well as travel arrangements for operations department.
Arrange schedules for management staff.
Order office supplies and maintain equipment as needed. Serve as primary on-site contact for contractors and vendors where appropriate.
Data Entry and Maintenance : Perform data entry and copying of drawings and forms.
Assist as needed with record and document management functions including filing, record retention, and archiving and storing documentation associated with work orders once closed.
Support KPI tracking and reporting.
Support approval and review of purchase requisitions, work order permits and contract documents.
Compliance Support : Assist with audits as well as Finance, Engineering and Field Operations activities related to compliance with internal business rules as well as state and regulatory requirements.
Produce required compliance reports.
Assist in the tracking of safety training completion.
Order and manage safety equipment and supplies.
Organize block training events, safety celebrations and meetings.
Emergency Assistance : Provide assistance during emergency operations.
Assist with preparation and tracking of departmental budgets.
Maintain & prepare payment processing for outside contractors and vendors.
Maintains and updates corporate documents (i.e. policies and procedures, organizational charts, and announcements for designated department) and departmental files.
Adheres to confidentially requirements around certain organizational information and initiatives.
Qualifications :
High School diploma or GED and 3 years field related experience OR
Associate or Bachelor's Degree with 1 year of relevant experience in construction, office management, administrative support, project management / coordination, or customer service.
Utility experience preferred.
Requires a broad knowledge of department operations and policies.
Proficient in the use of Microsoft Office applications and work management database applications
Benefits :
Healthcare Insurance : Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.
Dental Insurance : Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.
Vision Insurance : Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan : The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.
Technical Certification Bonus : Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.
Synectics is an equal opportunity employer.
