Executive Assistant

About Us:

Our company, a leading consulting engineering firm, provides geotechnical engineering, environmental services, and construction inspection and testing. We are committed to delivering high-quality services that culminate in technical reports for our clients, including developers, general contractors, and civil engineering firms. We are seeking a detail-oriented Office Admin to join our dynamic team.

Job Overview:

As the Office Admin, you will play a critical role in preparing technical reports for our clients. This position requires exceptional attention to detail, strong organizational skills, and the ability to work efficiently in a fast-paced environment. You will be the first point of contact for our clients and visitors, managing front desk operations while also supporting our engineers in transforming field and lab data into well-organized, easy-to-understand reports.

Key Responsibilities:

**Prepare detailed technical reports by compiling and interpreting information from field reports, lab data, and engineers.

**Create and format documents using Microsoft Word, including the use of headings, subheadings, table of contents, cover pages, page numbers, headers, footers, and more.

**Design tables, charts, and graphs in Excel and integrate them into Word documents.

**Ensure all reports are free from grammatical and spelling errors, as attention to detail is crucial.

**Communicate professionally with clients and colleagues, both in writing and during phone screenings.

**Adapt information from technical sources into language that is clear and understandable for non-experts.

**Maintain a high standard of organization, ensuring that all documents are complete and well-structured from the start.

Qualifications:

**1-4 years of experience in an office admin or related role within a fast-paced, professional services environment (e.g., law office, contracting, restaurant, engineering, manufacturing).

**Extensive experience with Microsoft Word, including advanced document formatting skills.

**Proficiency in Microsoft Excel, with the ability to create tables, charts, and graphs.

**Microsoft Word/Excel certification preferred.

**Strong computer skills and overall tech-savviness.

**Excellent communication skills, with the ability to speak and write in clear, professional English.

**Ability to work independently and efficiently, with a keen eye for detail.

**Willingness to learn and adapt to our company's processes without relying solely on previous experiences.

Apply Now:

If you are a detail-oriented professional with a passion for organizing information and creating high-quality documents, we encourage you to apply for this critical role at our company. Please submit your well-organized resume and a cover letter demonstrating your attention to detail and relevant experience.