Human Resources Generalist

Position Summary

This position is responsible for processing the company’s weekly payroll, assisting with our employee benefits programs, invoice submission/reconciliation, and ensuring compliance with company policies. The incumbent will also support Employee Recognition Programs, employee onboarding, and other administrative tasks as assigned.

Essential Functions

· Process weekly payroll accurately and timely for all employees, handling payroll discrepancies, deductions, and adjustments, while maintaining payroll records and ensuring all employee information is up to date.

· Ensure compliance with federal, state, and local payroll regulations.

· Manage the enrollment, re-enrollment, and termination of employee benefits, including health insurance, retirement plans, and other company benefits within the Human Resources Information System (HRIS) and applicable carrier platforms.

· Liaise with benefit providers to resolve employee issues.

· Ensure compliance with ERISA, COBRA, HIPAA, and other applicable regulations.

· Prepare and file necessary payroll reports including but not limited to journal entries, submission of weekly 401K, and Health Savings Account information.

· Ensure accurate reconciliation reporting of benefits and payroll information.

· Provide guidance and support on HR policies and procedures.

· Administer Employee Recognition Programs.

· Support employee onboarding in coordination with the HR team.

· Collaborate with the HR team on special projects and initiatives.

Required Skills & Knowledge

· 2-3 years’ experience in a human resources department with a focus on payroll and benefits.

· Familiarity with payroll laws and regulations.

· Experience with an HRIS system.

· Strong interpersonal skills.

· Proficiency with standard PC programs and functions.

· Excellent communication skills to convey information effectively and efficiently.

· High level of organizational skills necessary for prioritizing and managing varying responsibilities and workloads.

· Ability to work independently and as part of a team within a challenging and diverse environment.

· Ability to adapt to changes and adjust priorities with little notice.

· Ability to learn new concepts and skills to continually expand knowledge base and advance with industry changes.

· Ability to apply critical thinking skills to solve problems by generating, evaluating, and implementing solutions.

· Willingness to work and seek out new work challenges.

Core Competencies

Integrity Strive for truthfulness and honesty in all things, living the organization’s values in relationships with coworkers, customers, and stakeholders. Be committed to leading by example with civility, humbleness, and transparent communication.

Service Actively promote a positive image of our organization while providing the high quality internal and external service. Consistently meet and manage organizational and client expectations, and responding in a positive and professional manner to changes in departmental needs.

Respect Treat everyone as they would want to be treated. Recognize the importance of other opinions, and focus on listening to first put ourselves in the other person’s shoes. Support everyone's worth and dignity, regardless of background, abilities, or beliefs. Be considerate and demonstrate concern for the growth and development of all others.

Operational Excellence Encourage a culture of collaboration and mutual support that is open and inclusive of all ideas to consistently improve, innovate, simplify, and grow. It is with this focus on excellence that we execute the organizational strategic plan more consistently than our competitors.

Teamwork Works and cooperates with others to accomplish team goals, treats others with dignity and values the contributions of others. Being open to change and is able to adapt behavior and work methods in response to changing conditions. Is accountable for, and committed to building bridges across departmental lines and establishing mutually beneficial work relationships.

Financial Stewardship Be accountable for managing the organization’s resources as if they were your own. Be committed to being moral and ethical, while taking ownership and accountability for decisions you make with regards to the organization’s resources.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Westbrook, Maine 04092