Utility Accounts (AP) Coordinator

Looking for qualified Utility Accounts (AP) Coordinators to join our team!

We are seeking a detail-oriented Utility Accounts Coordinator to join our team. This role is responsible for managing the full cycle of utility processes, from establishing accounts and coordinating vendor invoices to reconciling payments and assisting with month-end reporting. The ideal candidate will possess strong analytical skills, excellent attention to detail, and a commitment to upholding our core values of compassion, honesty, integrity, respect, and passion in every interaction.

Interested?

Perks and Benefits

• Pay rate: Competitive pay, along with holiday pay and paid time off (PTO) program.
• Innovative Purchasing Program: We offer a purchasing program that allows you to buy thousands of products (technology, furniture, clothing, etc.) and pay over time. Zero interest, no credit check, no hidden fees.
• Access to online learning 24/7: Our Learning Management System offers over 1,500 courses for senior care, health and human services industry. Use it for free to help satisfy your personal and professional development. Data base includes, MS Office and Leadership/Supervisory content. Available via computer or mobile, and many courses are offered in alternative languages.
• Phone and auto discounts: Up to 20% on employee personal wireless accounts and auto rentals through designated vendors.
• Employee Assistance Fund: You are always there for others. Let us be there for you. In unexpected catastrophic situations you can confidentially apply for help.

Key Responsibilities:

• Establish and manage utility accounts for facilities as needed.
• Coordinate the invoice process with utility vendors, ensuring accuracy and timeliness.
• Review, enter, and process utility invoices in the Accounts Payable (AP) system.
• Manage all phases of the utility process, including invoice gathering, review, entry, and payment requests.
• Address and resolve utility inquiries from vendors and facilities.
• Investigate and reconcile discrepancies in utility accounts.
• Ensure adherence to internal policies and procedures related to utility processes.
• Continuously evaluate and streamline utility processes for efficiency.
• Assist with month-end closing and reporting related to utility accounts.
• Obtain and process check copies for record-keeping.
• Coordinate weekly utility vendor payments and prepare checks and necessary documentation for mailing.
• Conduct vendor reconciliations and maintain accurate records.
• Support and collaborate with team members to achieve departmental goals.
• Serve as a leader and mentor, sharing knowledge and expertise with colleagues.
• Exhibit professionalism, respect, and compassion in all interactions.
• Uphold the highest standards of honesty and integrity in all duties.
• Perform additional tasks as assigned by management.

Qualifications & Skills:

• Experience in utility account management and/or accounts payable preferred.
• Strong knowledge of invoice processing and reconciliation.
• Proficiency in AP systems and accounting software.
• Excellent analytical, problem-solving, and organizational skills.
• Ability to communicate effectively with vendors, facility staff, and internal teams.
• Detail-oriented with the ability to prioritize tasks and meet deadlines.
• A team player who embraces company values and fosters a positive work environment.
• Education: Secondary Education Diploma or GED equivalent.
• Experience: Two (2) plus years of recent Utility experience or Accounts Payable preferred. Must have experience with the banking industry and financial concepts.

Why Join Us?

At Synergy, we are committed to a culture of integrity, respect, and excellence. We offer competitive compensation, opportunities for growth, and a supportive team environment where your contributions make a meaningful impact.

Ready to Apply?

If you are passionate about accuracy, efficiency, and exceptional service, we encourage you to apply today!

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Salary : $23 - $26