Accounts Payable Supervisor

Job Description

Job Summary

Supervises a team responsible for accounts payable activities including preparing invoices, reviewing statements, and processing vouchers for payment. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Recommends improvements to accounts payable processes. Responsible for managing the review and processing of team member expense reports. Reviews reports for accuracy to ensure all expenses are charged to the correct General Ledger and in accordance with the Expenditure Policy. Responds to questions from team members, vendors and business units regarding invoices and expenses.

Job Duties and Responsibilities

• Oversees the timely and accurate processing of accounts payable tasks including invoices, expense reports, credit memos and payment transactions. Manages closing of the sub-ledger and reconciles to the general ledger. Reconciles accounts and validates contents.
• Manages and reviews accounts payable aging to ensure balances are current. Oversees reconciliation of bills, checks balances, and follows-up on discrepancies.
• Ensures accurate and timely processing of team member travel and entertainment reimbursements. Ensures expenses are in accordance with the policy and booked to the correct bank number, cost center, and general ledger.
• Ensures timely requests for missing information and receipts from team members. Ensures details are documented for IRS and audit purposes. Reviews and escalates requests for reimbursement requests that may be in violation of the Expense policy.
• Provides assistance to team members regarding password and security question resets as needed. Approves updates and oversees general expense reporting system use.
• Ensures compliance and control of Sarbanes-Oxley (SOX) protocols for accounts payable.
• Participates in month-end and year-end tasks as well as financial audits. Answers external and internal customer questions. Performs ad hoc requests or projects as needed.
• Reconciles bills, checks balances, follows up on discrepancies, and maintains vendor files; may prepare checks for signature and communicates with vendors.
• Analyzes and verifies internal consistency, completeness, and arithmetic accuracy of account documents and makes adjustments.
• Provides leadership, direction and growth opportunities to members of the department, performing those responsibilities in accordance with the Company's policies and applicable laws. Responsible for interviewing, hiring, planning, assigning or directing work, appraising performance, disciplining team members and resolving problems. Works with the Human Resources Department to resolve more complex team member-related issues.
• Each team member is expected to be aware of risk within their functional area. This includes observing all policies, procedures, laws, regulations and risk limits specific to their role. Additionally, they should raise and report known or suspected violations to the appropriate Company authority in a timely fashion.
• Performs other related duties as required.

The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Synovus is an Equal Opportunity Employer supporting diversity in the workplace

Minimum Requirements

Minimum Education :

Minimum Experience :

Certification(s) :

Required Knowledge, Skills, Abilities :

Additional Information

Preferred Knowledge, Skills, Abilities :