Office Manager

Job Title: Office Manager

Location: Boston, MA

Overview:

We are seeking a proactive and experienced Office Manager to oversee the daily operations of our Boston office. The ideal candidate will have 3 years of experience in office management and a proven ability to create an efficient, organized, and welcoming work environment. This role is critical in ensuring the smooth functioning of office operations, managing administrative tasks, and supporting team productivity and morale.

Key Responsibilities

1. Office Operations Management:

• Oversee all aspects of office operations, including facilities management, vendor relationships, and supply inventory.
• Maintain a clean, organized, and professional office environment, ensuring all equipment is functional and supplies are stocked.
• Coordinate office layout, seating arrangements, and moves as needed to accommodate team growth and changes.

2. Administrative Support:

• Manage calendars, schedule meetings, and provide administrative support to executives and team members.
• Assist with the preparation of presentations, reports, and other documents.
• Handle incoming and outgoing communications, including mail, phone calls, and email inquiries.

3. Event Planning and Coordination:

• Plan and coordinate office events, team-building activities, and celebrations to foster a positive workplace culture.
• Organize meetings, conferences, and company-wide gatherings, including catering and logistics.

4. Vendor and Budget Management:

• Manage relationships with vendors and service providers, negotiating contracts and ensuring quality service.
• Oversee office budgets, track expenses, and identify cost-saving opportunities.
• Approve and process invoices, expense reports, and payments related to office operations.

5. Compliance and Safety:

• Ensure compliance with local regulations, building codes, and company policies.
• Oversee office health and safety initiatives, including emergency preparedness and ergonomic assessments.
• Manage and maintain confidentiality of sensitive documents and records.

6. Team Leadership:

• Supervise and mentor administrative staff, ensuring high performance and professional development.
• Serve as the primary point of contact for office-related questions, concerns, and requests.
• Foster a welcoming and inclusive workplace environment, promoting collaboration and team morale.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Experience: Minimum of 3 years of office management or administrative experience in a professional setting.
• Strong organizational and multitasking skills, with the ability to prioritize and manage competing demands.
• Excellent communication and interpersonal skills, with a customer-service mindset.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Experience managing budgets, vendors, and office-related contracts.
• Knowledge of local regulations and best practices for office operations and workplace safety.
• Demonstrated ability to work independently and as part of a team in a fast-paced environment.

Benefits:

• Competitive salary commensurate with experience.
• Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
• Professional development opportunities and training programs.
• Collaborative and supportive work environment.
• Convenient office location in the heart of Boston, with access to public transportation and local amenities.